HUMAN RESOURCES ASSISTANT

VH Distribution Sdn. Bhd.; Kuala Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic logistics company in Malaysia is seeking an HR professional responsible for recruitment, maintaining employee records, and ensuring efficient HR processes. Candidates should possess a relevant diploma or degree and have 2 to 3 years of experience in HR. Proficiency in MS Project and MS Office is required, along with strong interpersonal and communication skills. The role offers opportunities for professional development and a friendly working environment.

Benefits

Professional development

Good and friendly working environment

Career growth opportunities

Annual leave

Medical & Hospitalization leave

EPF/SOCSO/PCB contribution

Qualifications

• 2 to 3 years working experience in Administration HR is preferable.
• Ability to work independently and as a team player.
• Experience with payroll management and handling HR documentation.

Responsibilities

• Ensure effective HR functions with the team.
• Handle recruitment processes and documentation.
• Maintain HR records and staff attendance.

Skills

Good communication skills

Interpersonal skills

Analytical skill

Proficient in MS Project

Proficient in MS Office

Education

SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource

Tools

UBS Software

Job description

Requirement

• Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2 to 3 years working experience in Administration HR is advantage.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.
• Proficient in MS Project and MS Office skills.
• Self‑starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Responsibility

• Work closely with all HR team to ensure that all HR functions are carried out in an efficient and effective manner.
• Handling recruitment for all level job post, interview arrangement, documentation and preparation of employment contract.
• Prepare all related HR letter such as confirmation letter, increment letter, promotion letter, warning letter, show cause letter, termination letter etc.
• Responsible in checking overtime and other claim issued by staff and management.
• Maintaining all HR records such as staff personal files, attendance, compensation, health and medical insurance and leave.
• Working with recruitment agencies to source for candidates for specific job positions.
• Monitoring and reporting staff attendance or Leave records on timely manner.
• Assist to oversee the compliance of all SOPs and rules, regulations of the Company.
• Responsible to establish, implement, and review HR policy, procedure and distribute memorandum.
• Familiar with Key Performance Indicator (KPI) and liaise with respective HOD’s.
• UBS Software know-how is advantage.
• Payroll management; Maintain employees payroll records, processed monthly salaries, managed salary adjustments, handle statutory contributions (EPF, SOCSO, EIS, PCB) and managed final salary settlements.
• Coordinate with local collage's' / university regarding internship students.
• Responsibilities may different from time to time and must be updated and recorded accordingly.
• Any other ad hoc assignments as and when arising.

Benefits

• Professional development
• Good and friendly working environment
• Career growth opportunities
• Annual leave
• 5 Working days
• Medical & Hospitalization's leave
• EPF / SOCSO / PCB contribution