Human Resource Executive

SF International; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR services provider in Subang Jaya is looking for an experienced Payroll and Recruitment Specialist. The role involves managing the full-cycle payroll process, ensuring statutory compliance, and overseeing high-volume recruitment efforts. Ideal candidates have 3-5 years of relevant experience and possess strong skills in HRIS software and advanced Excel. The position requires resilience during high-stress periods and excellent communication skills for vendor management and employer branding efforts.

Qualifications

• Minimum 3–5 years of experience handling both full-cycle payroll and high-volume recruitment.
• Proficiency in HRIS software and advanced Excel for payroll data analysis.
• Strong negotiation skills and a personable approach for campus and social media hiring.

Responsibilities

• Manage the end-to-end monthly payroll process for all staff.
• Ensure timely submission of all statutory contributions.
• Source and vet manpower suppliers and monitor vendor performance.

Skills

Negotiation skills

HRIS software proficiency

Advanced Excel (Pivot Tables, VLOOKUP)

Resilience

Job description

Key Responsibilities（Payroll）

• Full-Cycle Payroll: Manage the end-to-end monthly payroll process for all permanent and contract staff.
• Time & Attendance: Perform rigorous attendance checking and audit Overtime (OT) calculations against operational logs.
• Statutory Compliance: Ensure 100% accuracy and timely submission of all statutory contributions (EPF, SOCSO, EIS, PCB/Tax).
• System Administration: Maintain and update the HRIS (Human Resource Information System), ensuring all employee digital files are current.
• Employment Cycle: Manage the administrative side of the employee lifecycle, including preparation of offer letters, confirmation letters, and processing final settlements (short notice/resignation).
• Reporting: Generate monthly labor cost reports and headcount analytics for management.

Key Responsibilities（Recruitment）

• Vendor Management: Source and vet manpower suppliers (Local/Foreign) and headhunting firms.
• SLA Enforcement: Actively monitor vendor performance. If vendors fail to meet manpower commitments, you will be responsible for issuing formal warning letters and finding replacements.
• Manpower Stability: Ensure the "show-up" rate of workers provided by vendors. Monitor turnover rates and implement strategies to improve worker stability.
• Campus & Branding: Design and lead campus hiring initiatives and career fairs. Manage the company’s employer branding on social media to attract active and passive talent.
• Flexible Resource Pool: Build and maintain a "Standby Database" of part-time/gig workers who can be deployed immediately during peak seasons or short-term gaps.
• Foreign Worker Liaison: Manage the documentation and coordination for foreign worker quotas and arrivals.

Job Requirements

• Experience: Minimum 3–5 years of experience handling both full-cycle payroll and high-volume recruitment.
• Technical Skills: Proficiency in HRIS software and advanced Excel (Pivot Tables, VLOOKUP) for payroll data analysis.
• Communication: Strong negotiation skills for vendor management and a "brand ambassador" personality for campus/social media hiring.
• Resilience: Ability to handle high-stress periods, particularly during the intersection of payroll deadlines and peak hiring seasons.
• Knowledge: Deep understanding of the Employment Act and statutory requirements.