Human Resource & Admin Assistant

APEX Pharma; Subang Jaya; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading healthcare company in Malaysia is seeking a dependable Human Resource & Administration Support. In this dual-role position, the candidate will coordinate recruitment efforts, manage HR documents, and handle multiple administrative functions. The ideal individual should possess a minimum of a Certificate or Diploma in a relevant field, with 1–2 years of experience in HR or administrative support. Strong communication skills in English and Bahasa Malaysia are required, along with proficiency in Microsoft Office. This role offers a 5.5-day work week with alternate Saturdays.

Qualifications

• 1–2 years of working experience in HR and/or administrative support.
• Presentable, polite, and professional at all times.
• Able to work independently with minimal supervision.

Responsibilities

• Coordinate recruitment for executive and non-executive roles.
• Publish internal job postings.
• Arrange staff accommodation and manage contracts.

Skills

Good communication skills in both English and Bahasa Malaysia

Proficient in Microsoft Office (Word, Excel, Outlook)

Well-organized

Detail-oriented

Able to multitask

Education

Minimum Certificate or Diploma in Human Resource, Business Administration, or related field

Job description

Be the Heart of Our Office – Grow with Us!

We are looking for a highly-"organized" and dependable Human Resource & Administration Support to join our team! This dual-role position plays a vital part in supporting both HR and administrative functions, while also acting as a key frontline representative of the company. If you love keeping things in order, helping people, and being a go-to support person—this is the role for you.

What you'll be doing

Human Resource

• Coordinate recruitment for executive and non-executive role, including interview scheduling and other related logistics
• Publish internal job postings
• Coordinate and facilitate training programs
• Assist with HR operational tasks such as time attendance and overtime processing.
• Prepare HR-related documents and administrative materials as requested.
• Contribute to various HR initiatives and provide support across the department as needed.

Administration

• Arrange staff accommodation, manage contracts & agreements stamping, road tax renewals, and insurance matters
• Handle sourcing, quotation, purchase orders, and follow-ups with suppliers
• Monitor and replenish office supplies, groceries, and utilities
• Maintain proper filing for admin documents and records
• Provide front desk support during lunch breaks, alternate Saturdays, or when required
• Assist in facility-related matters (courier, minor repairs, telephone system, etc.)
• Support other administrative duties as assigned by supervisor

What we're looking for

• Minimum Certificate or Diploma in Human Resource, Business Administration, or related field
• 1–2 years of working experience in HR and/or administrative support
• Good communication skills in both English and Bahasa Malaysia
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Well-organized, detail-oriented, and able to multitask
• Presentable, polite, and professional at all times
• Able to work independently with minimal supervision
• Trustworthy, responsible, and maintains confidentiality

Added Advantage

• Experience handling recruitment or HR systems
• Familiar with office procurement and vendor management
• Exposure to front desk or receptionist duties
• Able to start work immediately or on short notice

Note: 5.5-day work week with alternate Saturdays.