HR Operations Specialist

Azeus Systems Limited; Kuala Lumpur; Hybrid; MYR 121,000 - 203,000; Full time

Job summary

A technology company in Kuala Lumpur is seeking an HR Operations Specialist to oversee HR operations for the EU region. Key responsibilities include managing employee data, payroll processing, and attendance tracking. The ideal candidate has a Bachelor's degree and 2-4 years of relevant experience in HR operations. Strong organization, attention to detail, and proficiency in MS Excel are essential. This role offers flexible hours, preferably aligning with EU/UK time zones.

Qualifications

• 2-4 years of experience in HR operations or payroll.
• Strong understanding of timekeeping and statutory compliance.
• Proven ability to handle confidential information.

Responsibilities

• Maintain and update the HR Master Sheet.
• Verify timesheets for data accuracy.
• Manage employee onboarding processes.
• Coordinate payroll inputs with the Finance team.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in MS Excel

Payroll systems knowledge

Education

Bachelor's degree in Human Resource Management or related field

Tools

HRIS or payroll software

Job description

Job Summary:

We are seeking a highly organized and detail-oriented HR Operations Specialist to support our HR operations for the EU region. The role involves managing employee data, payroll processing, attendance tracking, and onboarding coordination while ensuring compliance with company and statutory requirements.

The ideal candidate is someone proactive, dependable, and able to work independently while collaborating closely with the Regional HR Lead and EU HR & Admin Executive. This position is based in Malaysia and offers flexibility in work hours, with a preference for candidates who can align with EU/UK time zones.

Responsibilities:

• Maintain and update the HR Master Sheet
• Consolidate and verify timesheets by location, ensuring data accuracy.
• Maintain and track Purchase Orders (POs) and corresponding service agreements.
• Monitor and report daily attendance, including leave and tardiness records, for management review.
• Manage employee onboarding processes, including joining formalities and induction training.
• Provide payroll inputs to Finance and coordinate with the team on invoice processing.
• Maintain HR system and databases, ensuring data accuracy and compliance with company standards.
• Address employee queries regarding HR policies, payroll, and attendance.
• Support HR operations projects, documentation, and process improvement initiatives as assigned.

Qualifications:

• Bachelors degree in Human Resource Management, Business Administration, or related field.
• Minimum of 2-4 years of experience in HR operations, payroll processing, or related HR functions.
• Strong understanding of payroll systems, timekeeping, and statutory compliance.
• Proficiency in MS Excel and experience with HRIS or payroll software.
• Excellent organizational skills with high attention to detail and accuracy.
• Strong communication skills and ability to collaborate effectively across regions.
• Proven ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• Experience supporting international teams, especially within the EU or UK.
• Familiarity with client-based or multi-location HR operations.
• Exposure to audit or compliance documentation related to payroll and HR.