HR Operations Specialist

Bjak; Petaling Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading HR services provider in Petaling Jaya is looking for an HR Operations Specialist to handle daily HR administrative tasks, manage employee records, and assist with onboarding and offboarding processes. The ideal candidate will bring 1–3 years of HR experience, strong attention to detail, and excellent organizational skills. This role offers growth potential into senior HR positions within a dynamic environment.

Benefits

Clear growth path into Senior HR Ops roles

Dynamic work environment

Hands-on exposure across all HR functions

Qualifications

• 1–3 years of HR administrative or HR operations experience.
• Ability to manage multiple tasks effectively.
• Ability to work with speed, accuracy, and discretion.

Responsibilities

• Prepare HR letters and maintain documentation.
• Update employee data in HRIS and assist with data audits.
• Prepare onboarding materials and coordinate with teams.
• Track leave balances and attendance records.
• Support insurance updates and benefits administration.
• Assist in exit administration and HRIS updates.

Skills

Attention to detail

Organisational skills

Communication skills

Familiarity with HRIS systems

Service-oriented mindset

Job description

The HR Operations Specialist plays a key role in ensuring smooth, accurate, and timely execution of daily HR administrative tasks. You will support the employee lifecycle, maintain HR records, prepare HR documents, and ensure all data and processes are updated, compliant, and delivered with high quality.

This role is ideal for someone detail-oriented, organised, and committed to excellent execution in a fast-paced environment.

What You’ll Do

1. HR Administration & Documentation

• Prepare HR letters such as confirmation, extension, transfer, probation, employment, and other standard HR documents.

• Maintain proper filing and documentation of employee records (digital and physical).

• Ensure all employee changes are updated in HRIS and internal tracking sheets.

2. HRIS & Data Management

• Update employee data in HRIS: new joiners, changes, transfers, confirmation, resignations.

• Assist in maintaining accurate headcount records and movement logs.

• Support data audits to ensure consistency and compliance.

3. Onboarding Support

• Prepare onboarding materials, documentation, accounts access, and employee information.

• Coordinate with IT, Admin, and hiring managers to ensure readiness for Day 1.

• Assist with onboarding briefings and documentation collection.

4. Attendance, Leave & Timesheet Tracking

• Track leave balances, attendance records, shift compliance, and timesheets.

• Flag anomalies or issues to Senior HR Ops for follow-up.

• Support attendance reporting for payroll processing.

5. Benefits Administration

• Support insurance updates, benefits enrolment, and claims processing.

• Assist employees with queries on benefits, medical claims, and policy requirements.

6. Offboarding Support

• Assist in exit administration: clearance forms, system access removal, asset return tracking.

• Ensure exit documents and HRIS updates are completed accurately and on time.

What You Bring

• 1–3 years of HR administrative or HR operations experience.

• Strong attention to detail and ability to maintain accurate records.

• Good organisational skills with the ability to manage multiple tasks.

• Familiarity with HRIS systems and HR documentation.

• Service-oriented mindset with good communication skills.

• Ability to work with speed, accuracy, and discretion.

Why Join Us

• Hands-on exposure across all HR operations functions.

• Clear growth path into Senior HR Ops or HR Generalist roles.

• Work in a dynamic, high-growth environment with a supportive People team.

• Opportunity to strengthen your HR foundation and technical capabilities.