HR Executive (Payroll)

Jobstreet Malaysia; Malaysia; On-site; MYR 60,000 - 80,000; Full time

Job summary

A Malaysian recruitment firm is looking for an HR & Payroll Executive to manage payroll processing and ensure statutory compliance. The role includes handling employee benefits, managing HR data, and supporting HR operations. Ideal candidates should have a Bachelor’s degree in HR or a related field, with at least 3 years of experience in payroll and HR operations. Strong knowledge of relevant regulations and proficiency in HRIS and Excel are essential for success in this role.

Qualifications

• Minimum 3 years of payroll and HR operations experience.
• Familiar with Malaysian Employment Act and payroll statutory requirements.
• Proficient in time attendance systems.

Responsibilities

• Process monthly payroll accurately and on time.
• Prepare and submit statutory contributions.
• Administer employee benefits and claims.
• Maintain employee records in HR system.

Skills

Strong knowledge of payroll procedures

Detail-oriented

Good communication skills

Strong numerical accuracy

Education

Bachelor's Degree in Human Resources or related field

Tools

HRIS

Microsoft Excel

Job description

Job Purpose

The HR & Payroll Executive is responsible for ensuring accurate and timely payroll processing, statutory compliance, HR data management, and operational HR support. The role also assists in employee relations, benefits administration, HRIS maintenance, and supports continuous improvement of HR processes.

Key Responsibilities

1. Payroll Administration (Primary)

• Process monthly payroll accurately and within deadlines.
• Validate attendance, overtime, allowances, and deductions.
• Ensure all data inputs are verified and approved by relevant HODs.
• Prepare payroll reports for management review.
• Maintain confidential payroll records and employee salary files.

2. Statutory Compliance

• Prepare and submit statutory contributions: EPF, SOCSO, EIS, PCB.
• Ensure payroll practices comply with Employment Act and statutory regulations.
• Handle LHDN, EPF, PERKESO, and other government queries when required.

3. Employee Benefits & Claims

• Administer employee benefits (claims, allowances, etc).
• Verify and process employee benefits in accordance with company policies.

4. Employee Data & HRIS Management

• Maintain and update employee records in HR system (new hires, transfers, resignations).
• Manage leave system and resolve leave discrepancies.
• Generate HR-related reports (payroll summary, headcount, leave reports).

5. HR Operations & Support

• Support onboarding: prepare employment letters, files, system access.
• Handle offboarding: final pay calculation, clearance forms, exit documents.
• Support performance appraisal cycles with documentation and reminders.

6. Employee Relations

• Support disciplinary and counselling processes (Show Cause, Warning Letters).
• Monitor employee attendance patterns and escalate issues.
• Provide guidance to staff on HR policies and payroll matters.

7. HR Documentation & Reporting

• Maintain HR files, forms, and documentation according to ISO or internal SOP standards.
• Prepare monthly HR reports for management (turnover, absenteeism, payroll cost).
• Identify opportunities to streamline HR processes and payroll workflow.
• Support system enhancements and HR digitalisation initiatives.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, Finance, or related field.
• Minimum 3 years of hands‑on payroll and HR operations experience, preferably in SME or manufacturing environment.
• Familiar with Malaysian Employment Act, HR policies, and payroll statutory requirements.
• Strong knowledge of payroll procedures, statutory contributions & compliance.
• Proficient in HRIS, time attendance systems, and Microsoft Excel.
• Detail‑oriented with strong numerical accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Good communication and interpersonal skills.
• Able to work independently with minimal supervision.
• Ability to handle high‑volume payroll or multi‑site workforce.

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