HR Executive/Assistant (Fresh Graduate)

Bizlink Group; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading services provider in Malaysia is seeking a dedicated HR Administrator to manage the full recruitment cycle, coordinate employee training programs, and ensure compliance with labor laws. The ideal candidate will possess a Diploma or higher in a related field, be fluent in English and Bahasa Malaysia, and be familiar with Google Workspace. This role offers a dynamic work environment where attention to detail and organizational skills are crucial for overseeing office administration and employee welfare activities.

Qualifications

• Minimum qualification of Diploma or higher in a related field.
• Proficient in English and Bahasa Malaysia.
• Familiar with Google Workspace including Docs, Sheets, and Gmail.

Responsibilities

• Manage the full recruitment cycle and candidate sourcing.
• Coordinate training programs and employee development.
• Handle employee relations, disciplinary actions, and compliance with labor laws.
• Oversee office administration and facility maintenance.
• Manage transportation, company assets, and license renewals.

Skills

Attention to detail

Organizational skills

Fluent in English

Fluent in Bahasa Malaysia

Education

Diploma or higher in related field

Tools

Google Workspace

Job description

Responsibilities

• Manage full recruitment cycle and candidate sourcing
• Coordinate training programs and employee development
• Handle employee relations, disciplinary actions, and compliance with labor laws
• Oversee office administration, facility maintenance, and vendor management
• Manage employee transportation, company assets, and license renewals
• Any other job assigned by superior from time to time.
• Responsible for accurate and timely payroll processing, preparation and analysis of payroll reports, ensuring compliance with statutory regulations, and maintaining comprehensive employee payroll records.
• Provide administrative support to the company
• Ensure adherence to 6S standards in office spaces and all HR-related areas
• Oversee the upkeep and maintenance of office equipment and fixed assets
• Assist with the distribution and tracking of company uniforms
• Manage locker key issuance, organization, and upkeep
• Coordinate with cleaners to maintain cleanliness of company premises and surrounding areas
• Conduct monthly cleanliness inspections to ensure hygiene standards are met
• Assist with document and invoice filing
• Provide support for company events and employee welfare activities
• Handle various ad-hoc administrative tasks as required
• Company's hostel management include upkeep of assets and cleanliness inspection
• Manage and track vendor agreements and service contracts regarding the dates of renewals and any amendments
• Oversee and manage employee transportation, including coordination with transport vendors and ensuring timely pickup/drop-off
• Track expiration dates for all necessary licenses, including business licenses, operating permits, and other HR-related certifications.

Position Requirements

• Minimum qualification: Diploma or higher in related field
• Proficient in English and Bahasa Malaysia
• Familiar with Google Workspace (Docs, Sheets, Slides, Gmail, Drive, etc.)
• Attention to detail and organizational skills
• Ability to work independently and manage multiple tasks efficiently