HR EXECUTIVE

Powertechnic; Kulai; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading manufacturing company is seeking an HR Executive located in Kulai, Malaysia, to manage full-cycle recruitment, onboarding, and offboarding. The ideal candidate should possess a diploma or degree in HR or a related field and have a minimum of 2–3 years experience in HR operations. Strong communication skills and proficiency in HR documentation and systems are crucial. This position offers an opportunity to contribute to a dynamic HR function with a focus on employee relations and compliance.

Qualifications

• Minimum 2–3 years of experience in HR operations, preferably in a manufacturing or construction environment.
• Hands-on experience in recruitment, onboarding, and offboarding processes.
• Experience in foreign worker management is an added advantage.

Responsibilities

• Coordinate full-cycle recruitment for all local and foreign positions.
• Prepare onboarding documents and conduct employee orientation.
• Handle resignation process and conduct exit interviews.

Skills

Recruitment

Onboarding

Payroll support

Employee relations

Training and development

Compliance

Attention to detail

Problem-solving

Education

Diploma or Degree in Human Resources, Business Administration or related field

Tools

MS Office

HRIS system

Job description

WHAT YOU NEED TO DO?

HR EXECUTIVE – JOB RESPONSIBILITIES

1. Recruitment (Detailed)
   • Coordinate full‑cycle recruitment for all local and foreign positions.
   • Prepare job postings, review applications, shortlist candidates, and arrange interviews.
   • Conduct initial screening interviews and coordinate with Hiring Managers for final selection.
   • Prepare offer letters, employment contracts, and ensure all hiring documents are complete.
   • Liaise with recruitment agencies when necessary (local & foreign).
   • Maintain an updated recruitment tracker and ensure timely hiring according to manpower needs.
   • Coordinate medical check‑up, background checks, and reference checks for selected candidates.
2. Onboarding
   • Prepare all onboarding documents, personal files, and HR forms.
   • Conduct employee orientation on company policies, rules, and benefits.
   • Coordinate with IT/Admin for email creation, access card, tools, PPE, and workstation preparation.
   • Ensure foreign workers are briefed on company SOP, safety rules, hostel rules, and work regulations.
   • Update HR system/HRIS with new employee records.
3. Offboarding
   • Handle resignation process: acceptance letter, notice period tracking, and exit checklist.
   • Conduct exit interviews and record feedback.
   • Coordinate with Finance for final payment, claims, and deductions.
   • Collect all company assets, tools, uniforms, and access cards.
   • Process employment certificates, termination letters, and update HR system.
   • Manage work permit renewals, check‑out memos, special passes, and visa applications.
   • Handle FWCMS, VDR, calling visa application, and documentation with agencies.
   • Monitor passport validity, permit expiry dates, and maintain updated foreign worker records.
   • Coordinate worker placement, hostel arrangement, transport, and welfare matters.
   • Assist in medical check‑up, FOMEMA, insurance (FWI, FWHS, FWCS).
   • Act as liaison with Immigration, JTK, Klinik Panel, and relevant government bodies.
4. Attendance & Payroll Support
   • Verify attendance, OT, leave, MC, and lateness records.
   • Handle timesheet checking for foreign & local workers.
5. Employee Relations & Discipline
   • Handle staff issues, grievances, and counselling sessions.
   • Assist in domestic inquiry (DI) procedures when required.
   • Ensure compliance with company policies and labour laws.
6. Training & Development
   • Coordinate staff training schedules, induction training, and safety training.
   • Record training attendance and maintain training matrix.
   • Assist in evaluating training effectiveness.
7. Compliance & HR Policies
   • Ensure HR practices comply with Employment Act, Immigration Act, and Government regulations.
   • Assist in preparing SOPs, HR policies, and improvements to HR processes.
8. General HR Support
   • Support events such as staff welfare activities, company functions, and CSR programs.
   • Respond to employee enquiries in a timely and professional manner.
   • Perform any other HR‑related tasks assigned by Management.

WHAT YOU NEED TO HAVE?

• Diploma or Degree in Human Resources, Business Administration or related field.
• Minimum 2–3 years of experience in HR operations, preferably in a manufacturing or construction environment.
• Hands‑on experience in recruitment, onboarding, and offboarding processes.
• Experience in foreign worker management (permit renewal, FOMEMA, passport records, hostel management) is an added advantage.
• Good knowledge of the Employment Act, IR issues, and HR best practices.
• Strong skills in attendance checking, OT verification, and HR documentation.
• Good communication skills in English, Bahasa Malaysia (Mandarin is an advantage).
• Proficient in MS Office / Excel / HRIS system.
• Able to handle multiple tasks, meet deadlines, and work with minimum supervision.
• Strong attention to detail, well‑organised, and disciplined with confidentiality.
• A good team player with positive attitude and problem‑solving skills.

SAFE APPLICATION NOTE

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