HR Executive

AirSWIFT; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading recruitment firm in Malaysia is seeking an HR Professional to manage operations for its Kuala Lumpur office. Responsibilities include overseeing recruitment and onboarding for expatriate and local hires, processing Employment Pass (EP) applications, and ensuring compliance with Malaysian labour laws. The ideal candidate has a minimum of 4 years' experience in engineering or oil & gas sectors and a relevant degree. This position requires strong knowledge of payroll and employee benefits administration.

Qualifications

• Minimum 4 years’ experience in multinational engineering or oil & gas companies.
• Strong understanding of Malaysia employment laws and procedures for expatriates.

Responsibilities

• Support recruitment and onboarding for senior technical and engineering staff.
• Process Employment Pass (EP) applications for expatriate engineers.
• Administer payroll and employee benefits in compliance with Malaysian laws.

Skills

Recruitment screening and shortlisting

Payroll administration

Compliance with Malaysian labour laws

Expatriate hiring knowledge

Education

Diploma or Bachelor’s degree in Human Resources or related field

Job description

Overview

The HR Professional will support HR operations for the Kuala Lumpur office, with a strong focus on expatriate and local recruitment, employment pass (EP) processing, payroll, insurance administration, and HR compliance for offshore engineering personnel. The role will manage end-to-end onboarding for 20+ senior technical and engineering staff and act as the key HR coordination point during the Malaysia operational restart.

Key Responsibilities

Recruitment & Onboarding

• Support recruitment screening and shortlisting of candidates with 5–10 years’ experience in offshore oil & gas EPCI projects, including conducting initial interviews
• Manage end-to-end onboarding for local and expatriate hires, including employment documentation, orientation, and start-date coordination
• Coordinate corporate housing and relocation arrangements (if applicable) for immediate joiners
• Process Employment Pass (EP) applications for expatriate engineers (Category I–II), including coordination with ESD Malaysia and relevant authorities
• Track EP and Dependent Pass (DP) validity, renewals, and compliance timelines to ensure timely submissions and avoid penalties
• Liaise with external immigration consultants, EOR providers, and government bodies on visa-related matters

Payroll, Benefits & Insurance Administration

• Administer payroll, employment contracts, and employee benefits in compliance with Malaysian labour laws (EPF, SOCSO, EIS)
• Coordinate employee medical insurance and employer insurance (e.g. workmen’s compensation, liability coverage), ensuring appropriate coverage for both expatriate and local employees
• Liaise with EOR or (insurance providers, brokers) on policy issuance, renewals, claims administration, and coverage clarification
• Support the review of insurance premiums, policy terms, and renewal timelines, and maintain accurate insurance records for audit and compliance purposes

Vendor, Compliance & HR Operations

• Review HR-related invoices and supporting documents in coordination with finance
• Support HR compliance and audit readiness by maintaining complete and accurate employee records and statutory documentation
• Maintain HR databases, track headcount and onboarding status, and support management reporting
• Support performance management and annual HR cycles

Key Requirements

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field
• Minimum 4 years’ experience in multinational engineering or oil & gas companies, with hands-on exposure to expatriate hiring and Malaysia visa processing
• Strong working knowledge of Malaysia employment laws, payroll, and offshore oil & gas employment contracts
• Working knowledge of employee medical insurance and employer insurance administration in Malaysia, covering both expatriate and local employees
• Professional certification such as CIPD or PHR is an advantage
• Familiarity with APAC payroll systems and outsourced HR / EOR models

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don\'t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.