HR Personal Assistant

Agensi Pekerjaan ASK Resources Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A recruitment agency in Malaysia seeks an HR Executive & Personal Assistant with 8-10 years of HR experience. The role involves coordinating with HR leadership, data analytics, and administrative support. Proficiency in Excel and PowerPoint is non-negotiable, alongside strong analytical skills and attention to detail. Successful candidates will handle confidential information, manage schedules, and ensure process compliance while demonstrating flexibility in a dynamic work environment.

Qualifications

• 8–10 years of relevant working experience in HR.
• Strong analytical and numerical capability.
• Attention to detail and accuracy.

Responsibilities

• Act as the primary point of coordination for HR executives.
• Perform data validation and analysis for HR reporting.
• Create advanced Excel files and reports for leadership.
• Manage training schedules and HR documentation.

Skills

Excel proficiency

PowerPoint proficiency

Analytical skills

Organizational skills

Communication skills

Job description

Preferred availability to start inMarch or April.

Strong Excel and PowerPointskills are non-negotiable.

Targeting candidates with8–10 years of HR-related experience.

Key Responsibilities

Executive & Personal Assistant Support

• Act as the primary point of coordination for the Head of HR and AVP – HR Business
• Manage complex calendars, including meetings, leadership session
• Coordinate meeting logistics (venues, virtual links, materials, attendance tracking)
• Prepare meeting packs and follow-up with respective leads for info to be included in the packs
• Handle travel arrangements, claims, and expense submissions where applicable
• Ensure timely reminders, follow-ups, and action tracking

Data, Reporting & Analytics

• Perform data validation, reconciliation, and analysis for HR reporting
• Support monthly, quarterly, and ad-hoc HR data submissions
• Update trackers for attendance, leave, training, and HR initiatives
• Ensure data accuracy, version control, and audit readiness

Excel & PowerPoint Expertise

• Create and maintain advanced Excel files (pivot tables, VLOOKUP/XLOOKUP, formulas, dashboards)
• Leadership updates
• Business reviews
• Board or regional HR submissions
• Convert raw data into clear insights and visuals for senior leadership

HR Operations & Administrative Support

• Manage training schedules, attendance, feedback, and documentation
• Coordinate invoices, claim submission where needed
• Maintain organized HR documentation and records

Others

• Handle highly confidential information with discretion and integrity
• Ensure compliance with internal HR processes, governance, and timelines
• Strong analytical and numerical capability
• Excellent Excel and PowerPoint proficiency (non-negotiable)
• High level of attention to detail and accuracy
• Strong organizational and time‑management skills
• Clear, professional written and verbal communication
• Able to work independently with minimal supervision
• Flexible, adaptable, and able to handle last‑minute changes

8–10 years of relevant working experience in HR

Working hours: 10am – 7pm