HR Personal Assistant

ASK Resources; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A professional services organization in Kuala Lumpur is looking for an Executive & Personal Assistant with at least 8–10 years of HR-related experience. The role requires proficiency in Excel and PowerPoint, a strong analytical mindset, and excellent organizational skills. Responsibilities include coordinating for senior leadership, managing complex schedules, performing data analysis for HR reporting, and maintaining accurate documentation. This role demands discretion and the ability to handle confidential information.

Qualifications

• 8–10 years of HR-related experience required.
• Ability to handle confidential information with discretion.
• High level of attention to detail and accuracy.

Responsibilities

• Coordinate for the Head of HR and AVP – HR Business.
• Manage complex calendars and prepare meeting packs.
• Perform data validation and HR reporting analysis.
• Create advanced Excel files and prepare leadership updates.
• Manage training schedules and maintain HR documentation.

Skills

Strong Excel skills

Strong PowerPoint skills

Analytical capability

Attention to detail

Organizational skills

Verbal communication

Written communication

Job description

Preferred availability to start in March or April.

Strong Excel and PowerPoint skills are non-negotiable.

Targeting candidates with 8–10 years of HR-related experience.

Key Responsibilities

Executive & Personal Assistant Support

• Act as the primary point of coordination for the Head of HR and AVP – HR Business
• Manage complex calendars, including meetings and leadership sessions
• Coordinate meeting logistics (venues, virtual links, materials, attendance tracking)
• Prepare meeting packs and follow up with respective leads for information to be included in the packs
• Handle travel arrangements, claims, and expense submissions where applicable
• Ensure timely reminders, follow-ups, and action tracking

Data, Reporting & Analytics

• Perform data validation, reconciliation, and analysis for HR reporting
• Support monthly, quarterly, and ad-hoc HR data submissions
• Update trackers for attendance, leave, training, and HR initiatives
• Ensure data accuracy, version control, and audit readiness

Excel & PowerPoint Expertise

• Create and maintain advanced Excel files (pivot tables, VLOOKUP/XLOOKUP, formulas, dashboards)
• Prepare leadership updates, business reviews, and board or regional HR submissions
• Convert raw data into clear insights and visuals for senior leadership

HR Operations & Administrative Support

• Manage training schedules, attendance, feedback, and documentation
• Coordinate invoices and claim submissions where needed
• Maintain organized HR documentation and records

Others

• Handle highly confidential information with discretion and integrity
• Ensure compliance with internal HR processes, governance, and timelines
• Strong analytical and numerical capability
• Excellent Excel and PowerPoint proficiency (non-negotiable)
• High level of attention to detail and accuracy
• Strong organizational and time-management skills
• Clear, professional written and verbal communication
• Able to work independently with minimal supervision
• Flexible, adaptable, and able to handle last-minute changes
• 8–10 years of relevant working experience in HR