HR CUM ADMIN ASSISTANT

Clinic Rx; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A healthcare clinic in Kuala Lumpur is seeking an HR Administrator to manage HR inquiries, prepare necessary documents for business licensing, and coordinate performance appraisals. Applicants should have a relevant degree and demonstrate strong organizational and communication skills. The role involves maintaining employee records, handling tax forms, and assisting with recruitment processes. This position is vital for supporting HR functions and ensuring compliance with regulations.

Benefits

Health insurance

Paid time off

Qualifications

• Experience in HR and administrative tasks.
• Ability to manage multiple priorities effectively.
• Knowledge of labor laws and regulations.

Responsibilities

• Handle HR inquiries and administrative tasks.
• Coordinate performance appraisals and bonus letters.
• Prepare documents for business license applications.

Skills

Excellent communication skills

Organizational skills

Problem-solving skills

Attention to detail

Education

Degree in Human Resources or related field

Tools

HR Management System

Microsoft Office Suite

Job description

Check and reply official e-mail and WhatsApp and entertain urgent matter

Provide timely feedback to managers or staff pertaining to HR & Admin inquiries.

Assist answering incoming call and solve the problem pertaining the staff issue

Manage door access for visitors, courier service for CKAPS form submission

Submitting application CKAPS license to fulfil the document requested by council

Monitoring & follow up reporting by council (CKAPS) for new application / changes for LCP license

Prepare document for business license application and renewal licence through portal

Submission E-SPC Tax for new staff joining through LHDN counter after 1 week staff joining and submission register under EPF/Socso/EIS and LHDN.

Documentation new file in Leave Form in respective company files.

Prepare staff due for confirmation and send to HOD/Branch Managers.

Follow up with the confirmation appraisal form and send for approval.

Update system of employee’s confirmation date/extension of probation.

Update new and resigned staff in HR system.

Update EL/MC/AL/NPL report (if any).

3. Monthly

File in EPF, SOCSO, Income tax forms and receipts in respective files.

Prepare Commission and process commission in payroll before 8th following of the month and commission crediting.

To help register issuing salary and government contribution via portal register e.g KWSP, SOCSO, LHDN and HRDF for new staff joining

Prepare government report e.g EPF, SOCSO, and Income tax contributions.

Prepare monthly commission analysis report to ensure all the staff receive accordingly

4. Yearly

Prepare increment/bonus letter.

Coordinate on performance appraisal form issuance and follow up on timeline to compile score or rating for staff appraised.

5. Ad-Hoc

Prepare HR letters, i.e. salary adjustment/ staff confirmation/ staff transfer/ re-designation/ staff promotion/ staff upgrade/ appointment letter and etc.

Submit and follow-up on staff SOCSO or Insurance claims (if any)

Draft, arrange and coordinate for the sourcing mode (i.e. recruitment advertisement).

Coordinate and arrange interview appointments for short-listed applications.

Forward short-listed applications to respective HOD.

Follow-up on the interview status with HOD.

Assist in compiling data and information for analysis or management reporting.

To assist on training arrangement as and when requested.

To compile and follow-up on training materials and certificate upon staff completed external training.

Undertake any other tasks as and when assigned by Immediate Superior from time to time.

Renewal Business license for existing outlet through portal and arrange fund through finance

Preparing Bank Draft for submission through CKAPS

To control uniform deposit & return deposit through admin & Stock to ensure refund being paid accordingly.

To ensure timely distribution of incoming mail and WhatsApp entertain within working hour received to the respective department/personnel.

To assist documentation such as filing and auditor needed from HR & Finance

To assist monthly counselling and ad-hoc checking upon approval by superior

To assist applying HRDF when company reach to 10 max employees