HR Associate

Airbus Helicopters; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading aerospace company is seeking an HR Associate in Subang Jaya, Malaysia. This role is crucial for providing hands-on administrative and operational support across HR functions, focusing on tasks such as employee onboarding, support, and compliance. Ideal candidates should have experience in HR processes, data entry, and maintaining HR information systems. The position emphasizes the importance of maintaining confidentiality and compliance within HR operations. Join a dynamic team committed to fostering an inclusive workplace environment.

Qualifications

• Experience in HR functions focusing on administrative tasks and compliance.
• Competence in managing employee onboarding and support.
• Ability to maintain data integrity in HR systems.

Responsibilities

• Provide day-to-day HR support to employees.
• Manage new hires onboarding, ensuring document collection and kits are prepared.
• Liaise with government bodies for administrative compliance.

Job description

Job Description

The HR Associate is a crucial, hands-on role providing dedicated administrative and operational support across core HR functions, focusing on data entry, process execution, and employee assistance. The position is primarily responsible for the accurate and timely handling of administrative tasks such as processing employee claims, maintaining data integrity in the HRIS, and supporting day-to-day HR operations. This role serves as a key point of contact for routine employee inquiries and assists in specialised areas, including liaising with external mobility vendors to manage the documentation and logistics for expatriate matters. The Associate plays a vital part in ensuring HR efficiency, compliance with foundational policies, and contributing to a positive employee experience through organized and reliable support.

Key Responsibilities

• Provide day-to-day support to employees on HR-Related matters.
• Manages new hires Onboarding (new joiner kit, document collection to be shared with C&B, buddy identification, Day-1 briefing).
• Maintains employee confidence and protects operations by keeping Human Resource information confidential.
• Maintains training records for entities specific on soft skill training and myPULSE (Workday) e-learning training report.
• Liaise with government bodies (Perkeso & MAB Office) etc. on administrative matters related to staff of the entity and adhere to statutory compliances.
• Liaise with government agencies (ESD, Immigration, etc.) on travel applications and all other matters related.
• Focal point and manage end-to-end applications of work permit, professional visit pass and any related pass applications for foreign employees, visitor, student, etc.
• Assist employees with document requests (employment verification, business travel letter, official document request). Assist employees on matters related to leave replacement (OIL credit in BIPO).
• Processes overtime calculation and assists in providing accurate payroll input data every month to HRBP before submission of payroll input report to C&B.
• Prepare the Purchase Requisitions on behalf of the department.
• Verify and approve monthly / recurring invoice (manpower subcontracting, flower basket, fruit delivery etc) charges before payment processing.
• Initiate flower basket and fruit basket delivery to employees as when requested by managers / team leaders.
• Assist resigning employees’ document preparation (acceptance of resignation, calculation, exit interview form, return of company asset i.e. laptop, work ID).
• Participate and involve in HR Projects.
• Oversee the administrative duties for the company social club or employee welfare events, supporting a positive workplace culture.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company

Airbus Helicopters Malaysia SDN. BHD.

Employment Type

Permanent

Experience Level

Professional

Job Family

HR Expertise

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.