HR Assistant - Recruitment

GALLANT INDUSTRIES (M) SDN. BHD.; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local manufacturing firm in Ipoh is seeking a HR Officer to manage and recruit foreign workers. Responsibilities include ensuring compliance with Malaysian regulations, maintaining necessary documentation, and addressing foreign worker welfare. The role also involves liaising with government authorities and coordinating employee training programs, making strong compliance knowledge and communication skills essential for success. This position offers the opportunity to work in a dynamic environment focused on both operational efficiency and employee support.

Qualifications

• Experience in managing foreign workforce compliance with Malaysian regulations.
• Ability to coordinate with government authorities efficiently.
• Experience in HR operations and adherence to safety regulations.

Responsibilities

• Manage and recruit foreign workers adhering to local laws.
• Coordinate with agencies for a smooth hiring process.
• Maintain records of work permits and provide welfare support.
• Handle correspondence with government bodies regarding compliance.
• Ensure hostel safety and address maintenance issues promptly.

Skills

Compliance knowledge

Coordination

Documentation management

Problem-solving

Communication skills

Job description

GALLANT INDUSTRIES (M) SDN. BHD. – Lahat, Perak

Responsible for managing and recruiting foreign workers in compliance with Malaysian regulations and guidelines.

Coordinate with foreign worker agencies to ensure a smooth hiring process.

Maintain up-to-date records of work permits, visas, and other required documentation.

Act as the primary point of contact with government authorities (Immigration, Ministry of Human Resources, Labour Department) for work permits and compliance.

Ensure the timely submission of necessary reports and documents to government agencies.

Assist foreign workers with employment-related matters and provide support for their welfare (FOMEMA, air travel arrangements, etc.).

Ensure hostel accommodation meets safety, cleanliness, and comfort standards in line with Act 446.

Address any maintenance or safety issues promptly.

Manage room allocations, monitor occupancy, and maintain records of hostel usage.

Ensure adherence to local safety and health regulations for foreign worker housing.

Work closely with department leaders to resolve day-to-day HR operational issues.

Perform any other responsibilities assigned from time to time.

Liaise with government agencies (JTK, KDN, KSM, JIM) to ensure legal compliance.

Coordinate and track employee training programs and HRDF claims.

Assist in preparing company Health and Safety documents (JKKP).