HR and Admin Executive

Reeracoen Recruitment; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment firm in Malaysia seeks a Human Resources Manager to oversee HR functions across office and factory environments. Responsibilities include managing recruitment, payroll supervision, employee welfare, and ensuring compliance with ISO standards. The ideal candidate will have a relevant degree and experience in HR management, strong interpersonal skills, and a commitment to employee well-being. This position offers a competitive benefits package, including allowances, annual leave, and insurance coverage.

Benefits

Attendance allowance

Handphone Claim

Contractual bonuses

Group Insurance Coverage

Long Service and Safety Award

Qualifications

• Proven experience in managing HR functions across diverse environments.
• Strong understanding of employment law and compliance regulations.
• Excellent communication and interpersonal skills.

Responsibilities

• Lead recruitment and onboarding processes.
• Organize training and development programs.
• Supervise payroll and ensure timely tax submissions.

Skills

Human Resource Management

Employee Relations

Payroll Management

Training & Development

ISO Compliance

Education

Relevant degree in Human Resources or related field

Job description

Job PurposeTo lead and manage the full spectrum of Human Resources and General Affairs functions across both office and factory environments, ensuring compliance, operational efficiency, and employee well-being. This role is pivotal in aligning HR strategies with business goals while maintaining a productive and harmonious workplace.

ResponsibilitiesRecruitment & Hiring:

• Manage job postings, resume screening, and interview coordination.
• Oversee employment contracts and pre-employment medical checkups.
• Ensure smooth onboarding procedures and documentation.

Training & Development:

• Organize employee orientation and training programs.
• Coordinate HRCorp grant applications and maintain training records.

Payroll & Tax Reporting:

• Supervise payroll input and verification.
• Ensure timely tax submissions (Form E & BE).
• Monitor leave applications and balances.
• Lead performance appraisal cycles and bonus distribution.
• Conduct probation reviews and manage contract renewals.
• Plan and implement salary increments.
• Update and communicate HR policies.

Employee Discipline:

• Track attendance and manage disciplinary actions.
• Conduct counselling sessions and issue formal warnings.

Employee Welfare:

• Monitor and verify employee's welfare affairsHR Administration:
• Handle HR correspondence and staff movement tracking.
• Manage ID setup, uniform distribution, and HR reporting (KPI, OT, absenteeism).
• Arrange travel and accommodations for staff and visitors.
• Manage procurement and outsourcing of office supplies and services.

ISO / RBA Support:

• Prepare and maintain HR documentation for ISO audits and compliance.
• Prepare documentation and reports for RBA compliance and audits.
• Oversee permit and passport renewals, hostel agreements, and quota applications.
• Coordinate medical checkups and CLQ documentation for foreign workers.

Vendor/Facility Coordination:

• Source and manage outsourcing companies and contracts.
• Oversee health checks, pantry supplies, and cleaning services.
• Handle vehicle renewals (road tax, APAD, insurance) and maintenance.
• Manage company cars and ensure regular inspections and repairs.
• Submit and collect documents from government agencies.
• Handle cheque deposits, withdrawals, and online purchases (vouchers, groceries).
• Manage stamp duty, license renewals, and submissions to KWSP/Perkeso.

Benefits

• Attendance allowance: RM100
• Handphone Claim : RM200 max per month
• Benefits (Bonuses / Allowances) – 2 months’ contractual bonus, lunch provide in canteen but limited choice, GHS & GPA, Medical Expenses entitlement RM1200 per annum, Birthday Gift RM100 cash.
• Annual leave days – 10 days (below 2 yrs), 12 days (2 years/more), 13 days (3 years/more), 14 days (4 years/more), 16 days (5 years/more)
• Group Insurance Coverage : GHS & GPA
• Safety Award : Long Service and Safety Award

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