HR & Admin Executive

SJP Sealing Technology; Johor Bahru; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading sealing technology company is seeking an HR and Admin Executive in Johor Bahru, Malaysia. This full-time role involves comprehensive HR management, maintaining payroll workflows, and providing administrative support to enhance operational efficiency. The ideal candidate has a degree in Human Resources, is familiar with Malaysia's labor regulations, and possesses strong communication and organizational skills. Join us for a rewarding work environment that fosters growth and a positive workplace culture.

Qualifications

• Degree/Diploma in Human Resources or a related field.
• Familiar with Malaysian Labor Law for HR compliance.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide HR and administrative support to maintain operations.
• Standardize payroll workflows and ensure compliance.
• Track employee benefits and manage office supplies.

Skills

Human Resources understanding

Payroll management

Proficient in Microsoft Teams

Fluency in English

Fluency in Bahasa Malaysia

Strong communication skills

Education

Degree/Diploma in Human Resources or related field

Tools

Microsoft Office Suite

Job description

HR and Admin Executive role at SJP SEALING TECHNOLOGY (M) SDN BHD. is a full-time position based in Johor Bahru, Johor. You will be responsible for providing comprehensive HR and administrative support to the business, playing a key role in maintaining efficient operations and fostering a positive work culture.

Overview

Scope of Work

HR Functions:

• Operate within a Shared Services model to standardize payroll workflows and maintain high service-level agreements (SLAs).
• Ensure all payroll activities align with local statutory requirements (EPF, SOCSO, EIS, PCB) and labor regulations. Act as the primary lead for internal and external payroll audits.
• Prepare HR reports such as movement, headcount, pay summary, cost center allocation and payroll breakdown reports.
• Maintain up-to-date and accurate payroll data and staff information in the Payroll System.
• Provide operational and administrative support.
• Prepare and issue HR letters, memos, and related documents in a timely and accurate manner.
• Track employee benefits including medical claims, leave balances, and attendance records.
• Organize and conduct induction training for all new hires and contract workers to ensure smooth integration into the organization.
• Collaborating with cross-functional teams to ensure smooth business operations.

Admin Functions:

• Oversee the maintenance and proper functioning of office and factory equipment.
• Monitor and replenish office, pantry, and cleaning supplies regularly.
• Coordinate company meetings, events, and travel arrangements for employees.
• Manage incoming and outgoing mail and deliveries.
• Answer and direct phone calls professionally.

Requirements

• Degree/Diploma in Human Resources, or a related field.
• Familiar with relevant provisions of Malaysian Labor Law and capable of independently handling basic HR compliance matters.
• Serve as the subject matter expert for payroll-related queries, resolving employee and management issues professionally and promptly.
• Proficient in using office software (e.g., Microsoft Teams, Word, Excel).
• Fluent in English and Bahasa Malaysia. Other foreign language capability will be advantageous.
• Action-orientated, detail minded and organized.
• Strong administrative coordination capabilities: able to handle multiple tasks simultaneously, allocate time reasonably, and ensure efficient delivery of work.
• High sense of responsibility, strong stress resistance, excellent communication and coordination skills, and empathy; able to patiently address employee inquiries and maintain a harmonious employee relationship and workplace atmosphere.

What we offer

At SJP SEALING TECHNOLOGY (M) SDN BHD., we are committed to providing our employees with a rewarding and fulfilling work environment.

Apply now!

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