HR Administrator

PERSOL; Penang; On-site; MYR 100,000 - 150,000; Part time

Job summary

A leading HR solutions provider in Malaysia is looking for an HR Administrative Support to join their Shared Services team. This role supports regional operations and involves preparing offer letters, onboarding new hires, and maintaining employee records. Candidates should possess a Bachelor’s degree, ideally with 1-2 years of HR experience. Proficiency in Mandarin is a must, as the position involves serving Mandarin-speaking customers. Flexible working hours and a contract term of 6 months are offered with a salary range of RM3,200–RM3,400.

Qualifications

• 1-2 years of administrative/HR experience preferred.
• Strong interest in HR and leveraging AI in HR processes.
• Ability to handle confidential information professionally.

Responsibilities

• Assist in preparing offer letters and onboarding documents.
• Facilitate completion of new hire paperwork and ensure compliance.
• Conduct orientation sessions and guide new hires.
• Maintain employee records and perform accurate HRMS data entry.
• Address IT or HR-related issues promptly.
• Support HR Shared Services projects, including process automation and AI initiatives.
• Respond to employee queries via email, chat, or phone.

Skills

Detail-oriented

Organizational skills

Interpersonal skills

Communication skills in English

Communication skills in Mandarin

Communication skills in Malay

Problem-solving

Education

Bachelor’s degree in any relevant field

Tools

SAP SuccessFactors

Job description

Join our HR Shared Services team and support regional operations in a dynamic MNC environment.

Contract: 6 months (maternity cover, may be renewable)

Salary: RM3,200–RM3,400 (negotiable depends on experience)

Working Hours: 8:00am–5:30pm or 8:30am–6:00pm

Bachelor’s degree in any relevant field

1–2 years of administrative/HR experience preferred

Familiarity with SAP SuccessFactors an advantage

Responsibilities

• Assist in preparing offer letters and onboarding documents.
• Facilitate completion of new hire paperwork and ensure compliance.
• Conduct orientation sessions and guide new hires.
• Maintain employee records and perform accurate HRMS data entry.
• Address IT or HR-related issues promptly.
• Support HR Shared Services projects, including process automation and AI initiatives.
• Respond to employee queries via email, chat, or phone.

Requirements

• Strong interest in HR and leveraging AI in HR processes.
• Detail-oriented with excellent organizational skills.
• Ability to handle confidential information professionally.
• Good problem-solving and analytical skills.
• Strong team player with good interpersonal and communication skills in English, Mandarin, and Malay. We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers.