HR & ADMIN SUPERVISOR

ASA SYSTEM (M) SDN. BHD.; Butterworth; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic HR consultancy in Penang is looking for an experienced HR and Administration Manager to oversee comprehensive HR functions, including recruitment, employee relations, and payroll management. The ideal candidate should hold a Diploma/Bachelor's degree in Human Resources, possess 3-5 years of relevant experience, and demonstrate strong leadership and problem-solving abilities. Proficiency in Mandarin is advantageous. This role offers the opportunity to lead a team and contribute to a positive workplace culture.

Qualifications

• Minimum 3–5 years of experience in HR and administrative functions.
• Strong knowledge of payroll and HR best practices.
• Proficiency in Mandarin is an added advantage.

Responsibilities

• Oversee full spectrum of HR functions including recruitment and onboarding.
• Supervise administrative team managing office facilities.
• Support management in HR reporting and workforce planning.

Skills

Communication skills

Leadership skills

Problem-solving skills

Knowledge of employment laws

Education

Diploma/Bachelor’s degree in Human Resources or related field

Job description

Oversee the full spectrum of HR functions including recruitment, onboarding, employee relations, payroll, performance management, and exit processes.

Ensure HR policies, procedures, and practices comply with local labor laws and regulations.

Support manpower planning and talent acquisition to meet organizational needs.

Handle grievance, disciplinary, and counseling matters in a professional manner.

Maintain accurate and updated employee records and HR documentation.

Monitor and manage employee attendance, leave, and overtime.

Coordinate training and development programs to enhance staff skills and knowledge.

Assist management in HR reporting, analysis, and workforce planning.

Administration

Supervise the administrative team in managing office facilities, supplies, equipment, and services.

Oversee company licenses, permits, insurance, and regulatory compliance renewals.

Manage staff travel arrangements, accommodation, and logistics.

Support company events, meetings, and corporate functions.

Ensure a safe, organized, and conducive workplace environment.

Liaise with external vendors, service providers, and government bodies as required.

Leadership

Supervise and guide the HR & Admin team to achieve departmental objectives.

Promote teamwork, positive work culture, and employee engagement across the company.

Provide support to senior management on HR & Admin matters and strategic initiatives.

Requirements

• Diploma/Bachelor’s degree in Human Resources, Business Administration, or related field.
• Proficiency in Mandarin will be an added advantage due to regular interaction with the China branch.
• Minimum 3–5 years of experience in HR and administrative functions.
• Strong knowledge of employment laws, payroll, and HR best practices.
• Excellent communication, leadership, and problem-solving skills.
• Able to work independently with a high level of responsibility and integrity.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years of recruitment experience do you have?
• How many years of payroll experience do you have?
• Which of the following languages are you fluent in?