HR & Admin Specialist

GRAVITY GAME UNITE SDN. BHD.; Kuala Lumpur; On-site; MYR 80,000 - 100,000; Full time

Job summary

A dynamic HR firm in Kuala Lumpur seeks an experienced HR Manager to manage payroll, benefits, and compliance. Responsibilities include administering employee lifecycle changes, driving recruitment, and supporting employee relations. Candidates should have a Bachelor's degree in Business or HR and at least 5 years of relevant HR experience, with strong knowledge of payroll regulations. Multilingual abilities are an added advantage. This role offers a chance to foster a vibrant company culture.

Qualifications

• Minimum 5 years of HR experience with exposure to payroll and HR policy.
• Strong knowledge of employment laws and payroll regulations.
• Ability to work in a fast-paced environment.

Responsibilities

• Manage monthly payroll for regional employees.
• Administer employee benefits and lifecycle changes.
• Drive end-to-end recruitment processes.
• Provide advisory support on employee relations matters.
• Develop HR policies and ensure compliance with labor laws.

Skills

Payroll processing

Employee relations

HR policy development

Analytical thinking

Communication skills

Education

Bachelor's degree in Business Management or Human Resources

Job description

Manage end-to-end monthly payroll for regional employees, ensuring accuracy, compliance, and timely processing.

Review salary components including base pay, bonuses, commissions, and statutory deductions.

Prepare and submit payroll- and manpower-related statutory reports.

Conduct periodic payroll audits to identify and correct discrepancies.

Collaborate with Finance to ensure accurate payroll data flow and reconciliation.

Support annual performance appraisals, compensation reviews, and salary adjustments.

Handle employee payroll inquiries professionally and maintain strict data confidentiality.

Stay updated on payroll tax laws, statutory requirements, and internal governance standards.

Conduct market benchmarking and contribute to compensation framework improvements.

Benefits & Employee Lifecycle

Administer employee benefits including medical, leave management, insurance, and wellness programs.

Manage employee lifecycle changes such as promotions, transfers, contract updates, and expatriate arrangements.

Onboarding & Offboarding

Drive end-to-end recruitment: job postings, sourcing, interview coordination, and offer management.

Handle work visa and employment pass applications for expatriates and foreign hires.

Coordinate new hire onboarding and smooth offboarding processes.

Conduct exit interviews and provide insights for HR and management improvement.

Employee Relations & People Culture

Provide advisory support on employee relations matters: grievances, performance issues, conflict resolution, and workplace concerns.

Promote and support a strong value-driven culture aligned with leadership direction.

Develop and implement DEI initiatives to foster an inclusive work environment.

Lead engagement and recognition programs, including team-building activities and employee events.

Ensure HR practices are fair, consistent, and compliant with legal and organizational standards.

HR Policy & Compliance

Develop, review, and implement HR policies, SOPs, and employee handbooks.

Ensure compliance with Malaysian labour laws and regional HR regulations.

Support HR audits, data accuracy reviews, and governance-related initiatives.

Work closely with the Head of HR on HR projects and organizational initiatives.

Handle other ad-hoc HR assignments as required.

Office Administration

Plan and manage corporate events including festive celebrations, company anniversaries, and team-building programs.

Oversee office administration such as procurement, inventory, facility coordination, and general office operations.

Arrange business travel including flight bookings and necessary logistics.

Manage office supplies and vendor relationships.

Requirements

Bachelor’s degree in Business Management, Human Resources Management, or related fields.

Minimum 5 years of HR experience with strong exposure to regional payroll and HR policy development.

Strong knowledge of employment laws, payroll regulations, and HR best practices.

Able to work effectively in a fast-paced and dynamic environment.

Familiar with immigration procedures and employment pass applications.

Excellent organizational and time management skills with the ability to manage multiple tasks.

Strong communication and interpersonal skills, both written and verbal.

Strong analytical thinking and agile problem-solving capabilities.

Multilingual abilities (English, Chinese, Korean) are an added advantage.