HR & Admin Officer

KIMTEH TRADING; Seremban; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local trading company in Seremban, Malaysia is seeking a Human Resource professional to manage employee records, assist in recruitment processes, and support administrative duties. The ideal candidate should have a Diploma or Bachelor's degree in Human Resources or Business Administration, along with at least 2 years of experience. Proficiency in English and Bahasa Malaysia is required. The role demands strong organizational skills, attention to detail, and the ability to manage multiple tasks under pressure.

Qualifications

• At least 2 years of experience in a related field.
• Able to manage multiple tasks and meet deadlines under pressure.

Responsibilities

• Maintain employee records and updates.
• Prepare HR-related documents such as offer letters and contracts.
• Assist in recruitment including scheduling interviews and posting job ads.
• Support onboarding and offboarding procedures.
• Handle basic employee inquiries related to HR policies and benefits.
• Provide support to payroll and commission processes.
• Perform general administrative duties.

Skills

Proficiency in English

Proficiency in Bahasa Malaysia

Attention to detail

Team player

Familiarity with HR software

Microsoft Office (Excel, Word, PowerPoint)

Education

Diploma/Bachelor Degree in Human Resource or Business Administration

Job description

Job Descriptions

Diploma/Bachelor Degree in Human Resource, Business Administration or in related field

At least 2 years experiences in related field

Proficiency in English and Bahasa Malaysia, both written and spoken

Highly organized with strong attention to detail.

Willing to learn and grow in a multi-functional role.

Team player with a positive attitude and proactive approach.

Familiarity with HR software and Microsoft Office (Excel, Word, Powerpoint)

Able to manage multiple tasks and meet deadlines under pressure.

Human Resources

Maintain employee records, including employee info updates, agreement, leave applications, and attendance.

Prepare HR-related documents such as offer letters, contracts, termination letters, bank letter and related.

Assist in recruitment process including scheduling interviews, posting job ads at Facebook, Jobstreet, MYFutureJobs, and any platform advertisement to help

Support onboarding and offboarding procedures.

Assist basic employee inquiries related to HR policies, benefits or complaints

Provide support to the payroll and commission process

To perform any ad hoc task request by management and department

Administration

Perform general administrative duties (filing, mail handling, procurement of office supplies).

Prepare internal memos, circulars, and official correspondence.