HR & Admin Officer

InternSG; Ipoh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics company in Malaysia is seeking a HR & Admin Officer/Executive to provide efficient support in human resources and office administration. Responsibilities include recruitment processes, managing HR records, and overseeing office supplies. Ideal candidates should possess a diploma in HR management, relevant experience preferred, and a strong proficiency in Microsoft Office applications. This is a great opportunity for individuals looking to grow within HR and administration.

Qualifications

• Minimum 1 year of relevant experience preferred.
• Strong willingness to learn and grow professionally.

Responsibilities

• Assist in the end-to-end recruitment process.
• Monitor and manage office supplies.
• Ensure smooth day-to-day functioning of office operations.

Skills

Proficient in Microsoft Office applications

Strong organizational and time management skills

Excellent interpersonal and communication skills

Education

Diploma in Human Resource Management or related discipline

Job description

Job Type Entry Level / Junior Executive, Experienced / Senior Executive Full/Perm

Job Period

Immediate Start, Permanent

Profession

Admin / Secretarial

Others

Location Name

Address

Map

$2,000 - 3,000 monthly

Company Profile

Mitsubishi Logistics Singapore Pte Ltd is a wholly owned subsidiary of Mitsubishi Logistics Corporation, one of Japan’s largest and most reputable logistics and warehousing providers with over a century of global experience. At Mitsubishi Logistics Singapore, we specialise in delivering end-to-end logistics and supply chain solutions tailored to meet the evolving needs of our clients across various industries. With over four decades of operations in Singapore, we are proud to be a trusted logistics partner, helping businesses grow across borders with efficiency and reliability.

Our Mission

At Mitsubishi Logistics Singapore Pte Ltd, our mission is to provide reliable, efficient and innovative logistics solutions that empower global trade and strengthen supply chains. We are committed to delivering high-quality services with integrity, professionalism and a strong focus on customer satisfaction.

Our Purpose

The purpose of our company is to connect businesses across borders by offering seamless end-to-end logistics and supply chain services. Through our global network, advanced infrastructure and dedicated team, we aim to be a trusted partner that helps our clients grow, adapt and succeed in an increasingly interconnected world.

At Mitsubishi Logistics Singapore Pte Ltd, we are part of Mitsubishi Logistics Corporation (MLC) a respected name in Japan with over 130 years of logistics expertise. While our presence in Singapore is growing, we are proud to bring the same values of professionalism, service quality, and continuous improvement to our operations here.

Job Description

Job Objective

The HR & Admin Officer/ Executive is responsible for providing efficient support in both human resources and general office administration. This position plays an essential role in managing daily HR operations, employee lifecycle activities, and smooth office functioning. It is ideal for individuals with a strong interest in HR and administration, a proactive attitude, and a keen willingness to learn and grow within the HR and administrative functions.

Key Responsibilities

Human Resource Functions:

• Assist in the end-to-end recruitment process including job advertisements, interview arrangements, and candidate coordination
• Support onboarding and offboarding processes including employment documentation and orientation scheduling and exit formalities
• Administer work pass applications, renewals, and ensure compliance with MOM regulations
• Maintain and update accurate HR records, employee files, and HR databases
• Support leave management, medical and insurance claims, and employee benefits administration
• Coordinate training activities including scheduling, registration, tracking and maintaining training records
• Assist in planning and organizing staff engagement activities, welfare events, and company activities

Administrative & Office Support:

• Monitor and manage office supplies and stationery to ensure adequate stock levels; handle procurement as needed
• Oversee vendor management, including sourcing, comparing quotations, negotiating terms, and coordinating office-related services and maintenance
• Liaise with external service providers for facility upkeep, equipment servicing, repairs, and courier arrangements
• Ensure the smooth day-to-day functioning of office operations, including maintaining office cleanliness, coordinating courier services, and preparing meeting rooms
• Support administrative documentation processes, including accurate filing, scanning, packing, and record archiving
• Perform precise data entry and provide general administrative support to the team
• Assist the Manager with various ad-hoc HR and administrative duties as assigned

Requirements

• Diploma in Human Resource Management, Business Administration, or related discipline
• Minimum 1 year of relevant experience preferred (internship experience will be considered); 2–3 years for Junior Executive level
• Proficient in Microsoft Office applications, especially Excel (e.g. VLOOKUP, PivotTables)
• Strong organizational and time management skills, with attention to detail
• Positive attitude, team-oriented, proactive to handle tasks efficiently
• High level of integrity, discretion, and ability to handle confidential information
• Strong willingness to learn, adapt, take initiative, and grow professionally
• Excellent interpersonal and communication skills
• Comfortable supporting both HR and administrative duties
• Able to commence work immediately or within short notice