HR & Admin Executive

Vizione Holdings; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable company in Malaysia is seeking a skilled individual to oversee daily office and front desk operations. The candidate will handle facility management, HR functions, compliance matters, and coordinate various administrative tasks. Essential qualifications include a Diploma/Degree in Business Administration or Human Resources along with at least 3 years of relevant experience. Strong organizational skills and proficiency in Microsoft Office are required. This role offers a dynamic opportunity to contribute to the company's operational success.

Qualifications

• Minimum 3 years of experience in HR and administrative roles, preferably in the construction industry.
• Ability to work independently while ensuring alignment with company policies and objectives.

Responsibilities

• Oversee daily office and front desk operations, including facility management.
• Ensure compliance with company licenses and regulatory requirements.
• Assist in document control and maintain proper records.
• Coordinate procurement of office supplies and services.
• Supervise and manage third-party service providers.
• Assist in property management tasks.
• Handle insurance matters related to company assets.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Education

Diploma/Degree in Business Administration or Human Resources

Tools

Document management systems

Job description

Oversee daily office and front desk operations, including office maintenance, facility management, and service contracts.

Ensure compliance with company licenses, permits, and regulatory requirements.

Assist in document control such as ISO QMS system and maintain proper records for administrative and compliance purposes.

Assist in coordinate procurement of office supplies, equipment, and services to support operational needs.

Supervise and manage third-party service providers, including cleaners, security, and contractors.

Assist in property management, including lease agreements, utilities, and office space arrangements.

Handle insurance matters related to company assets, vehicles, and other business-related coverage.

Assist in the development and implementation of administrative policies and procedures.

Human Resources & Workforce Management

Assist to manage and process FW payroll, attendance, and statutory contributions in compliance with labor laws.

Administer and monitor foreign worker (FW) permits, and compliance matters.

Coordinate employee training and development programs, including HRDC-related initiatives.

Maintain and update employee records, contracts, and personnel files.

Job Requirements

Diploma/Degree in Business Administration, Human Resources, or a related field.

Minimum 3 years of experience in HR and administrative roles, preferably in the construction industry.

Excellent organizational and multitasking abilities to manage diverse responsibilities.

Proficiency in Microsoft Office and document management systems.

Strong communication and interpersonal skills for effective stakeholder coordination.

Ability to work independently while ensuring alignment with company policies and objectives.