HR & Admin Executive

Jobstreet Malaysia; Malaysia; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading recruitment firm in Malaysia is seeking an HR Executive responsible for managing the full recruitment cycle, supporting HR operations, and ensuring smooth administrative processes. The ideal candidate will have a Bachelor's degree in a relevant field and a minimum of 3 years' experience in recruitment or HR. Key responsibilities include talent acquisition, onboarding, employee engagement, and HR compliance. This position offers a vital role in shaping HR strategies and employer branding.

Qualifications

• Minimum 3 years’ experience in recruitment or HR generalist roles.
• Experience in SME or manufacturing environment is an advantage.
• Good understanding of HR operations and employment practices.
• Proficient in MS Excel, HRIS systems, and recruitment platforms.

Responsibilities

• Manage end-to-end recruitment including job posting and candidate selection.
• Coordinate onboarding for new employees and ensure a smooth experience.
• Assist with training arrangements and employee engagement events.
• Support HR audits, documentation, and compliance reporting.

Skills

Recruitment

Communication

Interpersonal Skills

Organizational Skills

Problem-solving

Education

Bachelor’s Degree in Human Resources, Business Administration, or Psychology

Tools

MS Excel

HRIS systems

Recruitment platforms

Job description

Job Purpose

The HR Executive is responsible for managing the full recruitment cycle, supporting HR operations, and ensuring smooth HR & administrative processes. This role plays a key part in building talent pipelines, strengthening employer branding, and supporting day-to-day operation needs.

Key Responsibilities

1. Talent Acquisition (Primary Role)

Manage end-to-end recruitment: job posting, sourcing, screening, interviewing, and selection.

Partner with hiring managers to understand manpower needs and update the manpower plan.

Create and update job descriptions across all departments.

Source candidates through JobStreet, LinkedIn, referrals, agencies, campuses, and social platforms.

Manage recruitment trackers and hiring progress reports.

Coordinate internship programs, maintain liaison with universities, and track intern performance.

Support employer branding initiatives (social media, career fairs, recruitment events).

2. Onboarding & Orientation

Coordinate onboarding schedule and onboarding packs.

Plan and schedule orientation for new employees.

Ensure a smooth first-day experience for new employees.

3. Training & Employee Engagement Support

Assist with training arrangements: vendor sourcing, scheduling, attendance tracking.

Support employee engagement events and activities (team building, festive celebrations, recognition programs).

Collect feedback and assist in post-event evaluations.

4. HR Operations & Compliance

Assist in HR audits, ISO documentation, and compliance reporting.

Ensure HR forms, templates, and trackers are up-to-date.

Prepare HR-related memos and announcements when required.

Assist in maintaining HR policies, SOPs, handbook updates, and documentation.

Coordinate with internal departments for HR administrative matters.

Handle confidential information with discretion and follow data protection policies.

Required Qualifications & Experience

Bachelor’s Degree in Human Resources, Business Administration, Psychology, or related field.

Minimum 3 years’ experience in recruitment or HR generalist roles.

Experience in SME or manufacturing environment is an added advantage.

Good understanding of HR operations and employment practices.

Excellent communication and interpersonal skills.

Able to multitask and handle fast-paced recruitment cycles.

Proficient in MS Excel, HRIS systems, and recruitment platforms.

Organized, detail-oriented, and able to work independently.

Strong problem-solving and people-handling skills.

Experience in employer branding or career fairs (advantage).

Experience handling admin or office management tasks (advantage).