HR & Admin Executive

Jobstreet Malaysia; Kulai; On-site; MYR 40,000 - 60,000; Full time

Job summary

A dynamic recruitment agency in Kulai is looking for an HR & Admin Executive to ensure smooth organizational operations. This role bridges employee needs with company goals, manages recruitment processes, and enforces compliance with labor laws. Ideal candidates will have a Bachelor's degree in a relevant field and strong communication skills. You will be involved in employee relations, performance management, and various administrative functions. The position offers a supportive environment for your professional growth.

Qualifications

• Leads the HR functions ensuring employee needs are met while aligning with company goals.
• Manages recruitment processes and onboarding of new staff.
• Addresses employee grievances and administers performance appraisal systems.

Responsibilities

• Oversees office operations, supplies, and vendor coordination.
• Ensures compliance with labor regulations.
• Organizes company events and manages internal communications.

Skills

Strong interpersonal and communication skills

Knowledge of labor laws and HR best practices

Proficiency in HRIS systems and Microsoft Office

Ability to multitask and manage confidential information

Leadership and mentoring capabilities

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Professional HR certification (e.g., SHRM, CIPD)

Job description

The HR & Admin Executive is a key player in ensuring smooth organizational operations. They bridge employee needs with company goals, manage administrative systems, and uphold compliance with labor laws and internal policies.

Human Resources Functions

Recruitment & Onboarding

• Draft job descriptions, post vacancies, screen CVs, and coordinate interviews

Employee Relations & Performance

• Address grievances and enforce disciplinary actions in line with labor laws
• Implement performance appraisal systems and support career development

Training & Development

• Assess training needs and coordinate internal/external programs
• Maintain training records and manage training budgets
• Administer payroll, insurance renewals, and employee claims
• Manage competitive compensation strategies to attract and retain talent

Compliance & Governance

• Ensure adherence to labor regulations and internal governance policies
• Handle work pass applications, renewals, and cancellations

Administrative Functions

Office Operations

• Oversee office supplies, logistics, and vendor coordination
• Manage filing systems, mail handling, and meeting preparations

Corporate Governance

• Support board meetings, AGMs, and regulatory filings
• Liaise with corporate secretaries and ensure compliance with statutory requirements

Event & Communication Management

• Organize company events and internal communications
• Support marketing activities and social media content creation (if applicable)

Required Qualifications

• Strong interpersonal and communication skills
• Knowledge of labor laws and HR best practices
• Proficiency in HRIS systems and Microsoft Office
• Ability to multitask and manage confidential information
• Leadership and mentoring capabilities

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Professional HR certification (e.g., SHRM, CIPD)
• Experience in both HR and administrative roles