HR & Admin Executive

Sunton Railway Trading Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing trading startup in Kuala Lumpur is seeking a proactive HR & Administrative Executive to support operations and manage employee relations. In this crucial role, you'll oversee the full employee lifecycle, ensure compliance with Malaysian labour laws, and administer payroll. Candidates should possess strong communication skills, a detail-oriented approach to administration, and a Bachelor's degree in HR or Business Administration. Experience in a fast-paced startup is preferred.

Qualifications

• Minimum 1 year of experience in HR and administration or a related role.
• Experienced with employee lifecycle management, including recruitment and onboarding.
• Able to maintain compliance with Malaysian labour laws.

Responsibilities

• Manage full employee lifecycle including recruitment and onboarding.
• Ensure compliance with Malaysian labour laws.
• Administer payroll and handle employee inquiries.

Skills

Knowledge of Malaysian labour regulations

Strong working knowledge of Microsoft Office

Excellent communication skills

Multitasking ability

Organised and detail-oriented

Education

Bachelor’s Degree in Human Resources or Business Administration

Job description

Scopes

Our fast-growing startup trading company is looking for a proactive and reliable HR & Administrative Executive to support our operations and people management. This position plays a vital role in establishing strong HR foundations and ensuring smooth daily administrative functions within the company.

Key Responsibilities

Human Resources

• Manage the full employee lifecycle, including recruitment, onboarding, training assistance, payroll input, performance tracking, and employee relations.
• Maintain accurate employee records and ensure compliance with Malaysian labour laws (EPF, SOCSO, EIS & PCB).
• Control and monitor employee attendance, leave, and medical leave (MC), ensuring timely updates and reporting.
• Administer payroll and benefits in collaboration with the Finance & Accounts team.
• Serve as the primary touchpoint for employee inquiries and provide day-to-day HR support.
• Assist in the development and implementation of HR policies, SOPs, and continuous improvements.
• Coordinate company events, employee engagement activities, meetings, and business travel arrangements.

Administrative

• Manage and update company assets (project equipment, vehicles, and office facilities) including license renewals.
• Maintain and oversee tenancy agreements and related documentation.
• Ensure the office environment is clean, organised, and conducive for work.
• Prepare and compile tender documentation and submissions.
• Monitor, receive, and respond to company emails with internal and external stakeholders.
• Ensure proper filing and archiving of documents (physical and digital).
• Handle monthly billing and payments including but not limited to:
  • Electricity and water bills
  • Office stationery and supplies
  • Other vendor payments as required
• Ensure payments are processed accurately and on time.

Experience Required

Min 3 Years in HR & Administration.

Qualifications

• Minimum 1 year of experience in HR and administration or a related role.
• Knowledge of Malaysian labour regulations and standard HR processes.
• Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint) with the ability to multitask efficiently.
• Excellent communication and interpersonal skills, able to engage with employees at all levels.
• Highly organised, detail-oriented, and responsible in handling confidential information.
• Positive attitude, proactive mindset, and the ability to work independently in a fast-paced startup environment.
• Bachelor’s Degree in Human Resources, Business Administration, or an equivalent field is preferred.