HR & Admin Assistant

Innovalues; Pasir Gudang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in HR services in Johor, Malaysia is seeking a Human Resources Support role. This position involves assisting with recruitment processes, maintaining employee records, and supporting onboarding and payroll preparation. The ideal candidate will have a diploma or degree in HR or Business Administration, strong organizational skills, and be proficient in MS Office. A commitment to confidentiality and attention to detail are essential for success in this position.

Qualifications

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Basic knowledge of HR practices and labor laws.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Assist in recruitment processes including posting job ads and scheduling interviews.
• Maintain and update employee records including attendance and leave.
• Support onboarding and offboarding processes.
• Assist with payroll data preparation.
• Handle employee inquiries related to HR policies.
• Support performance appraisal and training coordination.

Skills

Organizational skills

Time-management skills

Written communication skills

Verbal communication skills

Attention to detail

Confidentiality handling

Multitasking

Education

Diploma or Bachelor’s degree in HR or Business Administration

Tools

MS Office

Job description

Key Responsibilities

Human Resources Support

• Assist in recruitment processes (posting job ads, scheduling interviews, preparing offer letters)
• Maintain and update employee records (personal files, attendance, leave, contracts)
• Support onboarding and offboarding processes
• Assist with payroll data preparation (attendance, leave, overtime)
• Handle employee inquiries related to HR policies and procedures
• Support performance appraisal and training coordination
• Ensure confidentiality of HR information

Administrative Support

• Manage office supplies and inventory
• Handle incoming calls, emails, and correspondence
• Organize and maintain filing systems (physical and digital)
• Coordinate meetings, appointments, and travel arrangements
• Assist in preparing reports, letters, and presentations
• Support office facilities management and vendors
• Ensure compliance with company policies and procedures

Requirements

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field
• Basic knowledge of HR practices and labor laws
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Attention to detail and accuracy
• Ability to multitask and work independently

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