HR and Admin Assistant

ERS Manufacturing Sdn Bhd; Gelang Patah; On-site; MYR 20,000 - 100,000; Full time

Job summary

A manufacturing company located in Johor, Gelang Patah is looking for a Human Resources and Administration Assistant. The role involves managing office supplies, ensuring compliance with foreign worker legislation, overseeing cleanliness, and handling recruitment processes. Candidates should have relevant HR experience and knowledge of Malaysian labor laws. This position offers growth opportunities within a dynamic environment.

Qualifications

• Proven experience in HR administration or similar role.
• Understanding of labor legislation in Malaysia.
• Ability to handle confidential information with integrity.

Responsibilities

• Manage office supplies and ordering procedures.
• Ensure compliance with foreign worker legislation.
• Oversee the cleanliness of the office and factory.
• Handle recruitment processes and maintain HR documentation.

Skills

Organizational skills

Communication skills

Attention to detail

Knowledge of Malaysian labor laws

Education

Relevant degree or certification in HR

Job description

Responsibilities

1. Stationery, cleaning material, refreshment & office equipment ordering.
2. Foreign worker legislation – monitoring passport & permit renewal, FOMEMA (medical check up).
3. Issuing Medical chit & arranging transportation FW to clinic/hospital & bank.
4. Preparing Utilities report, Digi Bill report, Shell petrol/diesel report, TM report & etc.
5. Checking Utilities bill & get verification from Snr HR & Admin before submit to account, Indah.
6. To monitor security guard activities, supervise and under control follow the company policy each time & checking the document such as (Emp. Pass, Lorry Gate pass, visitor pass, Company Lorry Log Book, Emp. Lateness log book record, Manager In/Out record).
7. To Monitor factory/office cleaner are cleaning all area have been arrange for him and to ensure the cleanliness overall office.
8. Issue uniform & safety boots and record to record book.

HR Responsibilities

1. Issue letter of appointment, annual increments, review, confirmation, prepare performance.
2. Recruitment, advertise vacancy and sort candidate to arrange interview.
3. Update & arrangement renewal permit FW / Medical Check Up (FOMEMA).
4. Check daily attendance report and update to top management by email.
5. Check and update Punch card Overtime form, leave form, allowance, deduction, claim & preparing back pay-monthly.
6. Update and register new employee into book record and keep personal document into personal file.
7. Issue Memo & filling all document related HR & Admin.
8. Perform other assignments as required.

Interview Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Assistant?
• How many years of recruitment experience do you have?
• Do you have previous invoicing experience?