Head of PMO

Yayasan Peneraju Pendidikan Bumiputera; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

A leading educational foundation in Kuala Lumpur seeks a Head of Programme Management Office (PMO) to establish and lead PMO for successful delivery of strategic programmes. This individual will drive governance standards, oversee resource allocation, and engage stakeholders to ensure project success. Candidates should possess a Bachelor’s degree and a minimum of 15 years in programme management, including experience setting up PMOs. This role offers a unique opportunity to impact talent development initiatives across multiple domains.

Qualifications

• Minimum 15 years of experience in programme/project development and management.
• At least 5 years managing complex, cross-functional programmes.
• Proven experience in leading a PMO.

Responsibilities

• Establish and enforce governance structures.
• Track and provide project health visibility.
• Act as primary liaison for programme-related matters.

Skills

Governance structures establishment

Project management

Risk management

Stakeholder engagement

Capability building

Education

Bachelor’s degree

Master’s degree

Tools

PMP certification

PRINCE2 certification

Agile (Scrum Master, SAFe)

Job description

The Head of Programme Management Office (PMO) at Yayasan Peneraju is responsible for establishing and leading the PMO to ensure successful delivery of strategic programmes and initiatives across multiple domains, including technology-enabled programmes and enterprise-wide transformation efforts. This role sets PMO standards, governance and methodologies, ensuring alignment with Yayasan Peneraju’s mission and strategic objectives. The Head of PMO oversees programme portfolio management, resource allocation and performance tracking to drive efficiency, transparency and measurable impact. This role acts as the source of truth on projects governance, management and performance in supporting the CEO, Senior Management Team, Board and Ministries with accurate, timely and decision-ready information.

Job Responsibilities

Governance

Establish and enforce governance structures including standard methodologies, charter, business processes, accountability structures, and compliance for managing diverse initiatives across the organization.

Ensure all initiatives comply with governance, audit, procurement, and funding requirements.

Evaluate alignment between initiative with YP’s strategic focus.

Promote and ensure collaborative efforts across initiatives as part of YP’s culture.

Define and maintain documentation standards, templates, and tools for consistent initiative delivery.

Management

Track and provide visibility on project health, timelines, and deliverables.

Provide executive-level reporting on programme portfolio performance, risks, and benefits realization.

Ensure data integrity, consistency, and timeliness across all programme reporting.

Act as the authoritative voice on “where we stand” across YP’s programme portfolio.

Surface delivery risks early and drive corrective actions with business owners.

Take ownership of conflict management by anticipating issues, engaging stakeholders, and implementing corrective actions promptly.

Identify overlaps, gaps, or inefficiencies across the programme landscape and recommend rationalisation.

Stakeholder Engagement

Act as the primary liaison between functional teams, technology teams, and executive leadership for programme-related matters.

Ensure clear communication of programme objectives, progress, and outcomes to stakeholders.

Monitor programme budgets, burn rates, and variances in close coordination with Finance.

Support leadership in resource planning, capacity management, and prioritisation.

Ensure value-for-money principles are embedded in execution.

Flag funding pressures or reallocation needs early to avoid delivery disruption.

Risk, Issue & Change Management

Maintain a centralised view of programme risks, issues, and dependencies.

Drive structured risk mitigation and escalation where required.

Govern scope changes to ensure alignment with strategic intent and funding constraints.

Ensure lessons learned are captured and institutionalised.

Define clear success metrics and outcome indicators for each programme.

Track benefits realisation beyond delivery, linking outputs to actual talent outcomes.

Support post-implementation reviews to assess effectiveness and scalability.

Ensure programmes contribute meaningfully to YP’s long-term talent objectives.

Capability Building & Culture

Build PMO maturity across YP by coaching leads and teams.

Promote a culture of delivery discipline, accountability, and continuous improvement.

Identify skill gaps and recommend training or tooling to improve programme execution.

Serve as a centre of excellence for programme and project management practices.

Job Requirements

Bachelor’s degree in Business, Technology, Engineering, Management or related field; Master’s degree preferred.

Minimum 15 years of experience in programme / project development and management, with at least 5 years in a role managing complex, cross-functional programmes.

Proven experience in setting up and leading a PMO in a dynamic organizational environment.

Experience working in talent development / capacity building organisation.

Exposure to technical aspects of system development, including common terminology.

Professional certifications such as PMP, PRINCE2, or Agile (Scrum Master, SAFe) are highly desirable.

Specialized Knowledge/ Skills

Establish PMO department, Change Committee, Charter, department business process and design 3-5 years product roadmap.

Location: Kuala Lumpur City Centre, Kuala Lumpur, MY