Head of Contract Administration

Tally; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property development firm is seeking a Head of Contract Administration based in Johor Bahru. This role requires a minimum of 12 years of experience in contract administration and leadership within the property development industry. Key responsibilities include overseeing contract policies, leading tender management, and negotiating contracts with stakeholders. A competitive salary of up to RM22,000 is offered, negotiable based on experience.

Qualifications

• Minimum 12 years of experience in contract administration, tender, and procurement management.
• At least 5 years in a senior leadership role.
• Strong background in contracts, procurement governance, tender management, and cost control.

Responsibilities

• Establish and oversee contract administration policies.
• Lead the tender process including evaluation and negotiation.
• Negotiate terms with contractors and suppliers to secure outcomes favorable to the company.

Skills

Contract negotiation

Tender management

Cost control

Stakeholder collaboration

Risk management

Education

Bachelor’s degree in Quantity Surveying, Civil Engineering, or related fields

Job description

Business Nature:

Public listed company, involved in property development with close to 9,000 acres of landbank in

the Klang Valley, Iskandar Malaysia and Penang, and total gross development values exceeding

RM80 billion.

Position(s) Hiring

Head, Contract Administration

Working Day/ Hour / Location

• Monday to Friday, 9AM to 6PM

• Johor Bahru

Job Scope

• Contract Strategy and Governance: Establish and oversee contract administration policies, procedures, and frameworks to ensure compliance, transparency, and efficiency across the projects.
• Tender and Procurement Management: Lead the end-to-end tender process, including preparation of tender documents, evaluation, negotiation, and award of contracts.
• Cost Planning and Control: Oversee project cost estimates, budget monitoring, and expenditure tracking to ensure projects remain financially viable and within approved limits.
• Contract Negotiation and Finalization: Negotiate terms and conditions with consultants, contractors, and suppliers to secure favorable outcomes for the company while mitigating risks.
• Claims and Variation Management: Review, assess, and resolve claims, variations, and contractual disputes in a timely and fair manner.
• Risk and Compliance Oversight: Ensure all contracts comply with statutory requirements, corporate policies, and industry standards, while proactively identifying and mitigating risks.
• Stakeholder Collaboration: Work closely with project implementation, design, finance, and legal teams to align contracts with project requirements and delivery expectations.
• Value Engineering and Cost Optimization: Drive initiatives to optimize construction costs and achieve value-for-money solutions without compromising on quality or sustainability.
• Performance Monitoring and Reporting: Track and analyze contractor performance, contract utilization, and financial commitments; provide management with timely insights and reports.
• Leadership and Team Development: Lead, mentor, and build the contract administration team’s capabilities, fostering a culture of integrity, accountability, and continuous improvement.

Requirements

• Bachelor’s degree in a relevant discipline (E.g., Quantity Surveying, Civil Engineering, Architecture, Real Estate, Business, or related fields). Diploma holders may be considered if they have strong relevant experience.
• Minimum 12 years of experience in contract administration, tender, and procurement management within the property development or construction industry, with at least 5 years in a senior leadership role.
• Must come from the property development, large-scale real estate, construction industry (Especially Master Development).
• Must have strong background in contracts, procurement governance, tender management, and cost control.
• Solid understanding of construction law, claims management, and contract negotiation.
• Proven track record in managing large-scale projects and complex contracts.

Salary / Others

• Salary: Up to RM22,000 (Negotiable depending on experience)

Others

• New roles
• Report to: Deputy GM / GM
• Team size: 5-8 team members
• 2 rounds of interviews