Group Secretarial Executive (2 Vacancies)

Tan Chong Motor Holdings Berhad; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading conglomerate in Kuala Lumpur seeks a Company Secretary to manage statutory compliance and assist with board meetings. Responsibilities include preparing statutory documents, coordinating meetings, and maintaining regulatory records. Ideal candidates should have the ICSA qualification or be a member of ICSA/MAICSA, with strong communication skills and proficiency in Microsoft Office. A supportive team environment and opportunities for career growth are offered.

Benefits

Opportunities for career growth

Ongoing professional training

Supportive team environment

Permanent, full-time position

Qualifications

• Full qualification of ICSA or a member of ICSA / MAICSA.
• Fresh graduates are encouraged to apply.
• Proficient in written and spoken English.
• Proficient in Microsoft Office.

Responsibilities

• Prepare and submit statutory forms and notifications.
• Coordinate meetings, including Board papers and preparations.
• Assist in the Annual Report and Circular to Shareholders.
• Prepare minutes of meetings and circular resolutions.
• Maintain statutory records compliant with the Companies Act.
• Ensure prompt delivery of assignments.
• Maintain all secretarial documents and records.

Skills

Initiative

Problem-solving

Interpersonal skills

Communication skills

Microsoft Office proficiency

Written English proficiency

Spoken English proficiency

Education

ICSA qualification

Job description

Tan Chong Group

Tan Chong Group is a leading conglomerate with diverse business interests in the automotive, real estate, and financial services sectors. Established in 1957, we have a strong presence in the Kuala Lumpur area and are known for our commitment to innovation, quality, and customer satisfaction. Our company culture encourages teamwork, integrity, and continuous improvement.

Apply now to join our dynamic team and be a part of our exciting journey!

To handle company secretarial matters and ensure compliance of statutory and regulatory requirements.

Job Responsibilities

• Prepare, arrange and ensure timely submission of statutory forms, returns and notifications in accordance with the requirements of laws and regulations.
• Assist to organise and coordinate meetings including compilation of Board papers, pre-meeting preparations and post meeting actions.
• Assist in preparation of Annual Report and Circular to Shareholders.
• Prepare minutes of meeting and circular resolutions.
• Maintain and update statutory records in compliance with the Companies Act.
• Assist in coordinating meetings and compilation of meeting papers.
• Ensure prompt delivery of assignments and response to stakeholders.
• Ensure proper maintenance of all secretarial documents and records.
• Ad-hoc duties as assigned by the Immediate Superior.

Job Requirements

• Full qualification of ICSA or a member of ICSA / MAICSA.
• Fresh graduates are encouraged to apply.
• Willing to take initiative and strong problem-solving skills.
• Proficient in Microsoft Office.
• Proficient in written and spoken English.
• Good interpersonal and communication skills.
• Able to work well independently and/or in a group/team.

On-the-job training will be provided.

What We Offer

• Opportunities for career growth and internal promotion
• Ongoing professional training and development
• Supportive team environment
• Permanent, full-time position

Working location: Jalan Ipoh, KL - near Monorail and PWTC LRT Station (company shuttle car transfer available)