Finance Executive Shipping / Chartering

CY Global Shipping Sdn. Bhd.; Klang City; On-site; MYR 45,000 - 65,000; Full time

Job summary

A shipping and logistics company in Malaysia is seeking a Finance Executive to manage finance operations related to shipping and chartering. The role requires overseeing accounts payable and receivable, preparing bank reconciliations, and supporting financial matters with the China finance team. Candidates should possess a background in finance or accounting with 3-5 years of relevant experience and strong communication skills in English and Mandarin.

Qualifications

• Minimum 3-5 years of working experience in finance or accounting.
• Experience in shipping, logistics, chartering, or the marine-related industry is a strong advantage.

Responsibilities

• Manage Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare bank reconciliations and monitor outstanding receivables.
• Handle financial matters related to vessel chartering and freight income.
• Act as the key finance contact point with China accounting colleagues.
• Prepare schedules and supporting documents for auditors and tax agents.

Skills

Strong understanding of AP, AR, bank reconciliation

Ability to review contracts

Strong communication and coordination skills

Proficient in Excel and accounting systems

Education

Diploma / Bachelor’s Degree in Finance, Accounting, Business

Job description

Finance Executive (Shipping / Chartering)

Manage and oversee finance-related matters for shipping and chartering operations, ensuring accurate payments, strong cash flow management, compliance with company policies, and effective coordination with China finance colleagues on accounting, payment, and reporting issues.

Key Responsibilities

1. Finance & Accounting Control
   • Manage Accounts Payable (AP) and Accounts Receivable (AR) for shipping, chartering, bunker, PDA, agency, and operational expenses.
   • Verify invoices against contracts, charter party terms, commission agreements, and approved quotations before making payments.
   • Ensure that all deductions (PDA, operational costs, and commissions) are supported by proper documentation and invoices.
   • Prepare and review bank reconciliations (MYR & USD).
   • Monitor outstanding receivables and follow up on overdue payments.
2. Payment & Cash Flow Management
   • Prepare payment schedules and ensure timely payments in accordance with agreed terms.
   • Liaise with banks on payment status, TT confirmations, and banking delays.
   • Monitor cash flow and report upcoming funding requirements to management.
   • Maintain proper records of TT slips, bank advice, and payment confirmations.
3. Shipping & Chartering Support
   • Handle financial matters related to vessel chartering, freight income, bunker costs, port charges, lashing/unlashing, storage, and penalties.
   • Track chartering commissions, calculate entitlement, and verify profit/loss before commission payout.
   • Support dispute resolution on short payments, late payment penalties, and negative commission claims.
   • Prepare financial summaries for management on voyage or charter performance.
4. Coordination with China Finance Team
   • Act as the key finance contact point with China accounting colleagues.
   • Communicate clearly on:
     • Invoice issuance and payment status
     • Cost breakdowns and supporting documents
     • Accounting entries and reconciliation differences
     • Month-end and year-end closing matters
   • Ensure alignment of records between Malaysia entity and China accounts.
   • Assist in bilingual communication (English / Mandarin) to avoid misinterpretation of financial matters.
5. Reporting, Audit & Compliance
   • Prepare schedules and supporting documents for auditors, tax agents, and management.
   • Assist in statutory compliance matters (audit, tax, EPF, SOCSO, PCB where applicable).
   • Ensure finance records are properly filed and retrievable for audit or legal purposes.
6. Internal Control & Process Improvement
   • Implement and maintain proper financial controls to prevent unauthorised payments or deductions.
   • Highlight financial risks, discrepancies, and non-compliance to management.
   • Recommend improvements to payment procedures and documentation flow between operations and finance teams.

Requirements & Qualifications

• Education
  • Diploma / Bachelor’s Degree in Finance, Accounting, Business, or related field.
• Experience
  • Minimum 3–5 years of working experience in finance or accounting.
  • Experience in shipping, logistics, chartering, or the marine-related industry is a strong advantage.
• Skills & Competencies
  • Strong understanding of AP, AR, bank reconciliation, and cash flow management.
  • Ability to review contracts and link commercial terms to financial entries.
  • Strong communication and coordination skills, particularly with international finance teams.
  • Able to communicate in English and Mandarin (spoken & written) to liaise with the China team's accounting colleagues is a must.
  • Detail-oriented, firm, and able to handle disputes professionally.
  • Proficient in Excel and accounting systems.
• Personal Attributes
  • High integrity and strong sense of responsibility.
  • Able to work independently with minimal supervision.
  • Calm under pressure and capable of handling time-sensitive payments.
  • Commercially aware and proactive in identifying issues.