Finance Assistant Back Office

Columbia Asia Group; Selama; On-site; MYR 20,000 - 100,000; Full time

Job summary

A healthcare organization in Malaysia is seeking a Finance Executive responsible for billing and cashiering duties. Key responsibilities include verifying supplier invoices, processing payments, maintaining petty cash, and ensuring accurate billing for patients. Candidates should have a minimum of 1 year experience in finance, preferably in a hospital setting, along with a relevant diploma. Proficiency in Microsoft Excel and bilingual abilities in English and Bahasa Malaysia are essential for this role.

Qualifications

• Minimum 1 year experience in Finance, preferably in a hospital setting.
• Conversant in English and Bahasa Malaysia, both written and oral.

Responsibilities

• Verify supplier invoices against purchase orders.
• Process invoices into CARE21 within 7 days from receipt.
• Prepare invoices for payment planning approval.
• Maintain petty cash and claims processing.
• Act as Cashier and ensure prompt billing.

Skills

Computer literacy

Microsoft Excel

Bilingual in English and Bahasa Malaysia

Education

SPM and its equivalent

Diploma in Accounting / Finance

Job description

Reporting To: Senior Finance Executive / Finance Executive

Position Summary

Perform billing and cashiering duties and other related tasks.

Duties and Responsibilities

• Verify all the supplier invoices against the appropriate purchase orders. Review the unit price and quantity on the invoices.
• Ensure all invoices received are processed into CARE21 within 7 days from the date of receipt from the relevant department.
• Prepare invoices for payment planning approval.
• Payment Voucher Filing
  • Arrange filing for payment voucher on monthly basis once payments transmitted to vendors.
• Petty Cash
  • Ensure staff claims are processed on weekly basis.
  • Check all claims submitted for correctness and completed with supporting original invoice/receipt.
  • Maintain proper filing of the Expenses Claims Form.
• Perform duty as Cashier
  • Back up Finance Assistant-Front Office when necessary for break, emergency or medical leave.
  • Obtain admission and final guarantee letter for insurance patient.
  • Ensure all bill are close promptly and 100% collection for private patient.
  • Ensure accuracy of patient's debtor code upon generate the bill.
• Credit Card
  • Update credit card payment into CARE21.
  • Prepare reconciliation credit card collection against system balance.
  • Send all the credit card statements and bank-in slips to Management Office for reconciliation purpose.
• Monitor all the inter-company sales or transfer eg: medicines, issue the bills and credit notes.
• Involve for Fixed Assets sighting / verification exercise.
• Involve stock take exercise twice a year.
• Perform duties in accordance with accounting policies and procedures.
• Perform other related duties as assigned or directed.

Education and Requirements

• SPM and its equivalent.
• Preferably Diploma in Accounting / Finance
• Minimum 1 years experience in Finance preferably in hospital setting
• Computer literate and Microsoft Excel
• Be conversant in English and Bahasa Malaysia, both written and oral.

Special Demands

• Shift and working hours are as directed by the management.