Finance & Administration Officer

Superhostly Pty Ltd; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A short-term rental management company in Kuala Lumpur seeks a Finance & Administration Officer to handle day-to-day financial operations. This includes managing accounts payable and receivable, processing invoices in Xero, and preparing financial reports. Candidates should have at least 3 years of accounts experience, preferably in rental or hospitality, and familiarity with tools like Breezeway and Hostaway. Strong attention to detail and organizational skills are essential for this role.

Qualifications

• At least 3 years of experience in accounts payable and receivable.
• Minimum of 1 year in a short-term rental organization or hospitality.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage accounts payable and receivable processes.
• Reconcile booking income through Hostaway.
• Prepare monthly financial reports for management.

Skills

Accounts payable and receivable experience

Familiarity with Breezeway and Hostaway

Strong knowledge of Xero

Proficiency in Excel / Google Sheets

Ability to manage high transaction volumes

Tools

Xero

Breezeway

Hostaway

Job description

Superhostly Pty Ltd – Kuala Lumpur, Kuala Lumpur

The Finance & Administration Officer supports the day-to-day financial and administrative operations of a short-term rental property business. The role is primarily responsible for managing accounts payable and receivable, processing invoices in Xero, reconciling booking income, and preparing financial reports and monthly owner statements.

The position works closely with the maintenance and operations teams, using Breezeway to verify maintenance tasks and approvals, and Hostaway to reconcile bookings and income from platforms such as Airbnb and Booking.com.

Key Responsibilities

Collect, review, and manage invoices from contractors, suppliers, cleaners, and service providers

Cross-check invoices against completed and approved maintenance tasks in Breezeway

Liaise with the maintenance team to confirm job completion and approvals

Ensure invoices are correctly allocated to properties and cost categories

Enter and process invoices accurately in Xero

Manage payment schedules and maintain accurate accounts payable records

Reconcile supplier statements and resolve discrepancies

Process purchases related to property operations, including repairs, maintenance materials, furnishings, and consumables

Accounts Receivable (Bookings & Income)

Reconcile booking income through Hostaway, including channels such as Airbnb and Booking.com

Match Hostaway booking data and payouts to bank transactions and Xero records

Record management fees, owner income, and property expenses accurately

Generate and issue monthly owner/client statements

Monitor receivables and follow up on outstanding balances when required

Export income and expense data from Xero

Prepare monthly financial reports for management

Produce property-level financial summaries, including income and expenses

Perform bank, ledger, and account reconciliations

Assist with month-end and year-end reporting

Provide financial data and reports to external accountants as required

Short-Term Rental & Operations Support

Maintain accurate financial records across multiple properties and booking channels

Coordinate with operations, maintenance, and cleaning teams regarding costs and approvals

Assist with tracking maintenance spend, operational expenses, and supplier costs

Ensure proper documentation is maintained for invoices, approvals, and financial records

Support improvements to finance systems and processes as the business grows

Skills & Experience

At least 3 years of experience in accounts payable and receivable

At least 1 year of experience working in a short-term rental organization or in the hospitality sector

Familiarity with systems such as Breezeway, Hostaway and OTAs like Airbnb, Booking.com, VRBO etc.

Strong working knowledge of Xero (essential)

Proficiency in Excel / Google Sheets

Ability to work with high transaction volumes across multiple properties

Personal Attributes

Reliable and trustworthy with confidential financial information

Highly organised and detail-oriented

Proactive and comfortable working independently

Strong communicator with internal teams and external suppliers

Able to manage deadlines in a fast-paced operational environment

Startup mentality with a can-do / A Player attitude