Facilities Administrator

ManpowerGroup; Selangor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading recruitment firm in Malaysia is looking for a Facilities Manager to oversee daily operations across multiple locations. The role requires a Diploma or Bachelor's Degree in Facilities Management, along with 3-5 years of administrative experience. The ideal candidate will have strong organizational skills, vendor management experience, and proficiency in SAP and Microsoft Office. This role involves ensuring compliance with safety and environmental standards while coordinating maintenance and support remotely. A competitive benefits package is offered.

Benefits

Annual Leave

Medical Insurance

Training Provided

5 Working Days

Qualifications

• 3-5 years of experience in facilities or administrative roles, preferably multi-branch support.
• Proficient in SAP and Microsoft Office.
• Strong organizational and detailed coordination skills.

Responsibilities

• Oversee day-to-day facility operations ensuring business continuity.
• Coordinate maintenance and safety-related services for branch offices.
• Implement preventive and corrective maintenance schedules.

Skills

Vendor management

Documentation control

Remote support coordination

Organizational skills

Communication skills

Problem-solving

Education

Diploma or Bachelor's Degree in Facilities Management or related field

Tools

SAP

Microsoft Office

Job description

Requirement

• Diploma or Bachelor’s Degree in Facilities Management, Building Services, Administration, or related field.
• Minimum 3–5 years of experience in facilities or administrative roles, preferably supporting multi‑branch operations. Proven experience in vendor management, documentation control, and remote support coordination.
• Strong organizational and coordination skills across multiple locations.
• Good understanding of facility operations, maintenance, and compliance.
• Excellent communication, reporting, and follow‑up skills.
• Proficiency in SAP, Microsoft Office and basic facility management systems.
• Ability to work independently and manage multiple priorities remotely.
• Core Competencies: Proactive problem‑solving, accountability and reliability, strong attention to detail, effective cross‑site communication, customer‑oriented mindset.

Key Responsibilities

• Facilities Operations & Maintenance: Oversee and coordinate day‑to‑day facility operations across all offices, ensuring business continuity.
• Support branch offices remotely by coordinating maintenance, cleaning, and safety‑related services.
• Ensure preventive and corrective maintenance schedules are implemented for all sites.
• Monitor facility condition reports and follow up with vendors for timely issue resolution.
• Ensure all offices meet company safety, security, and environmental standards.
• Perform receptionist duties such as handling phone calls and walk‑in guests.
• Ensure good housekeeping for the reception, customer waiting areas and meeting rooms.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• Medical Insurance
• Training Provided
• 5 Working Days