EXECUTIVE VIRTUAL ASSISTANT (Australia Market)

Qode; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

An investment firm is seeking a highly motivated virtual assistant to support personal and professional projects for a senior professional. The role requires excellent communication skills and a strong attention to detail. Responsibilities include managing emails and calendars, conducting research, organizing data, and assisting with travel arrangements. This remote position offers flexibility, but candidates in Malaysia are preferred. Join a dynamic team and help ensure smooth operations from your own space.

Qualifications

• Proven experience as an executive assistant or in a similar role is essential.
• Strong communication skills and attention to detail are vital.
• Proficiency in Microsoft Office, Google Drive, Slack, and Zoom is a must.

Responsibilities

• Manage and prioritize emails and calendar scheduling.
• Conduct thorough online research and provide concise summaries.
• Assist with data entry and maintain accurate records.
• Help with travel arrangements including booking flights and hotels.
• Attend to personal life management tasks.

Skills

Email and Calendar Management

Online Research

Data Entry and Organization

Travel Arrangements

Time Management

Strong Communication Skills

Tools

Microsoft Office

Google Drive

Slack

Zoom

Job description

We are currently looking for a highly motivated and detail-oriented individual to join our team as a full-time virtual assistant. In this role, you will be responsible for supporting both personal and professional projects, ensuring smooth communication and collaboration.

You will be working for one senior professional who is the Managing Partner of a growing investment firm. As a remote position, you will have the flexibility to work from the comfort of your own space, allowing you to achieve a healthy work-life balance. We believe that being located in the same time zone as Singapore is crucial for effective communication, so we encourage candidates from this region to apply. We strongly prefer candidates based in Malaysia - there is an opportunity to work from an office based in Kuala Lumpur at the candidate's preference.

Responsibilities:

1. Email and Calendar Management: You will be responsible for managing and prioritizing emails, appointments, and calendar scheduling, ensuring that all tasks and deadlines are met efficiently.
2. Online Research: Conducting thorough online research will be a key aspect of your role. You will be expected to gather information and provide concise summaries to support decision-making processes.
3. Data Entry and Organization: Assisting with data entry and organization will be another important aspect of your job. You will need to maintain accurate records and ensure that information is easily accessible for future reference.
4. Travel Arrangements: You will be responsible for helping with travel arrangements, including booking flights, hotels, and transportation.
5. Personal projects: You will be required to attend to recurring personal life management (ordering groceries, summarizing bills to be paid, restaurant bookings, etc).

Requirements:

• Proven experience as an executive assistant or in a similar role is essential. We are looking for candidates who can hit the ground running and contribute to our team from day one.
• Provenexperience in financial planning and wealth management within the Australian market.
• Strong communication skills and attention to detail are vital for this role. You will be expected to communicate effectively, both verbally and in writing, with various stakeholders.
• Proficiency in Microsoft Office, Google Drive, Slack and Zoom is a must. You should be comfortable working with these tools and be able to adapt to new software quickly.
• The ability to multitask and prioritize tasks is crucial. You will often be working on multiple projects simultaneously and should be able to manage your time effectively.

If you are a highly organized individual with excellent time management skills, we would love to hear from you.