Executive Production Admin

QL Kitchen Sdn Bhd; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A food production company in Shah Alam is looking for a candidate to oversee order management, ensuring accuracy and timely updates for production-related activities. The successful candidate will coordinate with logistics and supply chain teams, manage documentation, and analyze production data for efficiency improvements. This role requires strong communication skills and proficiency in ERP systems to streamline operations.

Qualifications

• Strong understanding of ERP systems for efficient order management.
• Ability to analyze production data for insights on efficiency.
• Experience in documentation compliance and management.

Responsibilities

• Oversee and manage the order sheet for accuracy.
• Coordinate with the warehouse on material-related issues.
• Act as liaison between production, logistics, and supply chain.
• Ensure compliance with company policies during documentation.
• Analyze production data for improvement insights.

Skills

ERP system proficiency

Data analysis

Documentation management

Communication

Coordination

Job description

• Oversee and manage the order sheet, ensuring timely updates and accuracy.
• Approve new item additions and address any issues, including expected cuts for problematic items.
• Coordinate with the warehouse to resolve material‑related concerns on the order sheet.
• Ensure accurate and efficient use of the ERP system for Customer Orders, Production Job Orders, and related production activities.
• Documentation & Compliance
  • Ensure all fulfilment documents, including GRNs, Order Sheets, Frozen Order Sheets, and Frozen GRNs, are collected, reviewed, and properly stored.
  • Maintain a systematic filing system for key documents such as Productivity Reports, Disposal Reports, and other administrative records.
  • Ensure compliance with company policies and industry standards in documentation management.
• Communication & Coordination
  • Act as the key liaison between production, logistics, and supply chain teams, ensuring seamless coordination.
  • Notify relevant teams when orders are completed and facilitate necessary follow‑ups.
  • Oversee the preparation of Special‑Order Delivery Notes and collaborate with HR for any required actions.
  • Provide timely updates to stakeholders on production schedules and order fulfillment.
• Data Management & Reporting
  • Ensure production data is accurately updated on the production use tablet.
  • Analyze and maintain production and order data, including the Productivity Report, Disposal Report, R&D Summary, and monthly Stock Count Sheet.
  • Conduct data analysis to provide insights for improving production efficiency and cost‑effectiveness.
• Administrative & Support
  • Ensure all documentation is systematically organized and accessible for audits or reference.
  • Assist in other administrative and clerical tasks to support production operations.
  • Train and guide junior staff on best practices in production administration.