Executive Personal Assistant to MD | Japanese Proficiency

FUJIFILM Business Innovation; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading technology firm in Malaysia is seeking a Personal Assistant to provide comprehensive executive support. Key responsibilities include managing the MD's calendar, coordinating meetings, and liaising with Japanese headquarters. The ideal candidate must have Japanese language proficiency and experience supporting senior leadership. Strong organizational and interpersonal skills, along with proficiency in Microsoft Office, are essential for success in this role. This position combines professional tasks with occasional personal support duties.

Qualifications

• Experience as a Personal Assistant or Executive Assistant supporting senior leadership.
• High level of professionalism, discretion, and confidentiality.
• Experience with Japanese executives or business culture.

Responsibilities

• Manage and coordinate the MD’s calendar and meetings.
• Liaise with Japanese HQ secretaries and executives.
• Handle travel planning and arrangements for business trips.
• Prepare accurate meeting minutes and action item summaries.
• Organize small-scale internal events.

Skills

Japanese language proficiency

Organizational skills

Time management skills

Interpersonal skills

Microsoft Office proficiency

Ability to multitask

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

A leading technology firm in Malaysia is seeking a Personal Assistant to provide comprehensive executive support. Key responsibilities include managing the MD's calendar, coordinating meetings, and liaising with Japanese headquarters. The ideal candidate must have Japanese language proficiency and experience supporting senior leadership. Strong organizational and interpersonal skills, along with proficiency in Microsoft Office, are essential for success in this role. This position combines professional tasks with occasional personal support duties.