Executive Personal Assistant to Group CEO

Seekers Malaysia; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A professional services firm is seeking an Executive Personal Assistant to provide high-trust support to the Group CEO. This role involves managing the CEO's schedule, coordinating meetings, and handling confidential matters. The ideal candidate will have proven experience as an Executive PA, strong organizational skills, and be fluent in Mandarin, English, and Bahasa Malaysia. Responsibilities also include property management tasks and maintaining records related to rental income. The role is in Selangor, Malaysia.

Qualifications

• Proven experience supporting senior leadership.
• Ability to manage multiple priorities independently.
• Comfortable with hands-on and administrative tasks.

Responsibilities

• Manage daily schedule and appointments for the Group CEO.
• Liaison with banks, service providers, and government bodies.
• Support management of rental properties and handle tenant complaints.
• Maintain simple records related to rental income and expenses.

Skills

Proven experience as an Executive PA

Strong organisational skills

Excellent written and verbal communication skills

Highly discreet and trustworthy

Fluent in Mandarin, English, and Bahasa Malaysia

Proactive mindset

Calm when handling sensitive matters

Job description

Executive Personal Assistant to Group CEO

The Executive Personal Assistant (EPA) will provide high-trust, end-to-end support to the Group CEO, covering professional scheduling, confidential business administration, and selected personal matters. This role requires someone who is highly reliable, discreet, proactive, and comfortable being hands-on, including field-based tasks related to property management.

Key Responsibilities

• Executive & Secretarial Support: Manage the Group CEO's daily schedule, calendar, and appointments; coordinate meetings, calls, and reminders across multiple commitments; act as a trusted point of communication, ensuring timely follow-ups and responses; handle confidential information with absolute discretion.
• Personal & Administrative Matters: Liaison with banks, service providers, and government bodies (as required); track important deadlines, renewals, and payments to avoid delays or penalties.
• Property & Rental Management (Hands-on): Support management of rental properties within Klang Valley, including rental collection, following up on late payments or arrears, handling tenant complaints and coordination with vendors, utility and related payment tracking; conduct on-site visits when required to resolve operational issues.
• Basic Accounts & Record Keeping: Maintain simple records related to rental income and expenses, payments made and received; coordinate with accountants or external parties where necessary.

Skills & Experiences

• Proven experience as an Executive PA, Personal Assistant, or Senior Secretary supporting senior leadership.
• Strong organisational skills with the ability to manage multiple priorities independently.
• Excellent written and verbal communication skills.
• Highly discreet, trustworthy, and dependable.
• Comfortable with a hands-on role that includes administrative and field-based tasks.
• Fluent in Mandarin (mandatory), English and Bahasa Malaysia.
• Proactive doer mindset; able to anticipate needs without constant direction.
• Calm, firm, and professional when handling tenant issues or sensitive matters.
• Willingness to run errands and manage operational matters personally when required.