Executive Personal Assistant

PRODIGEE MEDIA SDN BHD; Petaling Jaya; On-site; MYR 60,000 - 85,000; Full time

Job summary

A leading media entertainment company based in Malaysia seeks an Executive Support professional to manage complex calendars, assist in meeting preparations, and coordinate cross-departmental activities. This role requires strong organizational skills, excellent communication in English and Chinese, and at least 3 years of experience in a similar position. Ideal candidates will have proficiency in Google Workspace and demonstrate reliability and discretion. The company offers a dynamic work environment with opportunities for personal and professional growth.

Qualifications

• 3+ years of experience in an EA, PA or similar executive support role.
• High level of discretion, reliability and professional maturity.
• Ability to manage multiple priorities in fast‑paced environments.

Responsibilities

• Manage complex calendars and coordinate appointments.
• Prepare agendas and documentation for meetings.
• Support client presentations and coordinate activities.

Skills

Strong organisational skills

Excellent written and verbal communication skills

Proficiency in productivity tools

Ability to anticipate needs and solve problems

Strong interpersonal skills

Education

Diploma or degree in Business Administration

Tools

Google Workspace

Microsoft Office

task/project management tools

Job description

PRODIGEE MEDIA is a multi‑award‑winning media entertainment company based in Malaysia with regional offices throughout Asia, including Australia, China, Hong Kong, Indonesia, Japan, Korea, Singapore, Thailand, Taiwan and Vietnam.

Executive Support

• Manage complex calendars, schedule meetings and coordinate internal and external appointments.
• Prepare agendas, briefs, documentation and follow‑up actions for leadership meetings.
• Support the preparation of reports, presentations and business communications.
• Act as the primary point of contact between executives and internal teams.
• Coordinate cross‑departmental activities and ensure smooth communication flow.
• Support preparing presentations for clients.

Operational & Project Support

• Track deliverables, timelines and task progress for ongoing product and creative initiatives.
• Conduct research and compile information needed for decision‑making.
• Assist in maintaining documentation, workflows and productivity tools used by the product and creative teams.
• Coordinate travel arrangements and logistical planning for business activities, events and site visits.
• Co‑ordinate and ensure functioning setup for events.
• Handle expense and claims reporting.

Confidential & Discretionary Support

• Handle sensitive information with utmost confidentiality and professionalism.
• Review and prioritise communications, ensuring timely responses and appropriate delegation.

Productivity‑Enabling Personal Support

• Assist leadership with occasional personal tasks that directly support their ability to stay focused on business responsibilities (e.g., schedule coordination, essential errands, personal logistics aligned with work commitments).
• Ensure seamless integration of schedules to optimise overall time management and efficiency.

Requirements

• Diploma or degree in Business Administration, Communications or a related field.
• 3+ years of experience in an EA, PA or similar executive support role.
• Strong organisational skills with the ability to manage multiple priorities in fast‑paced environments.
• Excellent written and verbal communication skills (English and Chinese).
• High level of discretion, reliability and professional maturity.
• Proficiency in productivity tools (Google Workspace, Microsoft Office, task/project management tools).
• Ability to anticipate needs, solve problems proactively and work independently.

Preferred Traits

• Strong interpersonal skills and ability to work with senior stakeholders.
• Adaptable, resourceful and able to navigate both business‑related and occasional personal tasks with ease.
• Detail‑oriented, dependable and comfortable handling complex schedules and competing priorities.