Executive - HR & Admin

B.U DEVELOPMENTS SDN. BHD.; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable development firm in Penang is seeking an experienced administrative and HR professional. Responsibilities include performing clerical duties, managing HR records, and coordinating meetings. The ideal candidate has a Bachelor’s degree, at least 3 years in administration/HR, and is proficient in English and Bahasa Malaysia. This role demands integrity, detail-oriented skills, and the ability to work independently.

Qualifications

• Minimum 3 years of working experience in administration and human resources functions.
• Able to work independently with high degree of integrity and confidentiality.
• Proactive, detail-oriented with a good working attitude.

Responsibilities

• Perform overall clerical/administrative duties and handle confidential matters.
• Coordinate and manage meetings, travel arrangements, and communications.
• Maintain HR records and assist with recruitment and onboarding processes.
• Administer office premises and company assets as well as IT consultancy.

Skills

Proficient in written and spoken English

Proficient in Bahasa Malaysia

Well-versed in Mandarin

IT/Computer literate

Good interpersonal skills

Education

Bachelor’s Degree in Business Administration/Management/Human Resources

Tools

MS Office

Job description

JOB DESCRIPTION

ADMINISTRATION

• To perform overall clerical/administrative duties and handle private and confidential matters
• To coordinate and manage meetings, travel arrangements (transport and accommodation), call screenings, proper recording of incoming and outgoing mails, faxes and emails
• To attend meetings, minutes taking and circulation of agenda and minutes
• To upkeep and maintain office premises and equipment, company assets, motor vehicles etc.
• To administer validity of insurances, licenses, permits, office safes/keys, corporate documents and filing system
• To liaise with external IT consultants and administer company\'s email
• To manage and supervise driver and cleaner

HUMAN RESOURCES

• To maintain and update periodic HR records (employee files, staff movements, staff attendance etc.)
• To assist with recruitment process, onboarding induction and offboarding process
• To perform HR administration and operational works including preparation of HR letters, monthly HR reports, arrangement of trainings and team building events etc.
• To assist with formulation/implementation/maintain/update of Standing Instruction Manuals and Company\'s rules and regulations
• To undertake special assignments, ad-hoc projects and related duties as and when required

REQUIREMENTS:

• Minimum Bachelor’s Degree in Business Administration/Management/Human Resources or equivalent
• Minimum 3 years of working experience in administration and human resources functions
• Articulate and proficient in both written and spoken English and Bahasa Malaysa. Well-versed in Mandarin will be added advantage.
• IT/Computer literate and proficient in MS Office
• Familiarity with office management and HR procedures
• Able to work independently with high degree of integrity, confidentiality and within deadlines.
• Dependable and take ownership of the job.
• Proactive, attention to details, committed with a good working attitude.
• Good interpersonal skills to liaise with both internal and external parties.
• Able to anticipate immediate superior’s requirements and deliver assignments on time.
• Pleasant disposition, meticulous and able to multi-task to take on additional responsibilities to grow beyond core role.