Executive - Facilities Management

GAMUDA; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management firm in Malaysia is seeking an Executive for Facilities Management to oversee daily operations and maintenance of its real estate portfolio. This role involves ensuring compliance with safety regulations and managing vendor performance. The ideal candidate should have a Bachelor's degree in Facilities Management or related fields, experience in operational support, and proficiency with Microsoft Office. This position requires strong analytical and communication skills to effectively coordinate with stakeholders and provide tenant support.

Qualifications

• Proven experience in facilities operations or property management.
• Basic understanding of HVAC, electrical, plumbing, and fire safety systems.
• Strong ability to diagnose common facility issues.

Responsibilities

• Assist in the management and maintenance of building facilities.
• Monitor performance of cleaning and security service providers.
• Ensure compliance with local authority requirements.
• Act as the point of contact for tenant issues.
• Act as the first point of contact for tenants.

Skills

Management of daily operations

Understanding of building systems

Written and verbal communication skills

Analytical skills

Organizational skills

Education

Bachelor's degree in Facilities Management or related field

Tools

Microsoft Office Suite

Job description

Job Summary

The Executive - Facilities Management, Real Estate And Facilities is responsible for supporting the efficient and effective daily operations, maintenance, and management of the company's real estate portfolio and facilities. This role involves coordinating various operational activities, ensuring the functionality, safety, and aesthetic appeal of properties, and contributing to a positive experience for occupants and visitors. The Executive will work closely with the Facilities Manager and facilities teams to implement operational plans, manage service requests, liaise with vendors, and ensure compliance with established standards and regulations.

Key Responsibilities

• Building Operations & Maintenance: Assist in the overall management and upkeep of building facilities, including M&E systems, plumbing, air‑conditioning, elevators, lighting, and common areas. Conduct daily site inspections to ensure all facilities are in good working condition. Coordinate with service contractors for scheduled preventive maintenance and corrective action.
• Vendor & Contractor Management: Monitor performance of cleaning, landscaping, pest control, and security service providers. Ensure service‑level agreements (SLAs) and contract obligations are met. Verify contractor work completion before approving payment or closure.
• Energy & Cost Management: Monitor utility consumption and propose cost‑saving or energy‑efficiency initiatives. Track maintenance expenditures and assist in budget planning and control.
• Safety, Health & Compliance: Ensure all facilities operations comply with local authority and statutory requirements (e.g., BOMBA, DOSH, Suruhanjaya Tenaga). Participate in safety audits, emergency drills, and inspections. Maintain updated records of all statutory certificates and inspection reports.
• Tenant & Stakeholder Support: Act as the first point of contact for tenants on facilities‑related issues. Coordinate and support tenant fit‑out and renovation activities. Provide timely response and resolution to tenant feedback and complaints.

Qualifications

• Bachelor's degree in Facilities Management, Real Estate, Business Administration, Engineering, or a related field.
• Proven experience in facilities operations, property management, or a similar operational support role.
• Basic understanding of building systems (HVAC, electrical, plumbing, fire safety) and general maintenance practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Skills & Abilities

• Strong ability to manage daily operations efficiently, coordinate various tasks, and ensure smooth functioning of facilities.
• Ability to understand basic building systems, diagnose common issues, and interpret technical information.
• Excellent written and verbal communication skills, capable of articulating information clearly and professionally to diverse audiences (occupants, vendors, colleagues).
• Strong analytical skills to identify issues, analyze situations, and develop practical solutions for facilities‑related challenges.
• Highly organized with meticulous attention to detail, crucial for managing requests, tracking issues, and maintaining accurate records.

Expected Minimum Years of Experience

2 Years and above in relevant working experience