Executive (Contract Management), Operations Division

Johor Port Berhad; Pasir Gudang; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading logistics company is seeking an Executive for Contract Management within their Operations Division in Johor, Malaysia. The role involves preparing tender documents, drafting contracts, monitoring contract expiries, and assisting in audit exercises. The ideal candidate should have experience with legal documentation and negotiations. This position offers an opportunity to work in a dynamic environment that supports various industries and enhances the company's breadth of services.

Qualifications

• Experience in preparing and drafting contracts and legal documents.
• Ability to conduct price analysis and negotiations.
• Service-oriented with strong communication skills.

Responsibilities

• Assist in preparing tender and quotation documents.
• Draft and review various contracts and agreements.
• Prepare documentation for submission to committees.

Job description

Executive (Contract Management), Operations Division

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• Assist in preparing tender and quotation documents, as well as presentation slides, ensuring that all documents are vetted and reviewed by relevant parties prior to approval.
• Draft, review, and revise various contracts, agreements, and legal documents as required.
• Prepare justification papers for the issuance of Variation Orders (VO), contract extensions, and other contract related correspondence to ensure all agreements remain up to date.
• Prepare letters of Addendum for Variation Orders and contract extensions, Notices of Termination/Expiry, and memos/letters on payment deductions for Performance Security, Blanket Purchase Orders or other related approvals.
• Monitor and track all matters related to contract expiry and renewal, variation orders, Liquidated Ascertained Damages (LAD), contract suspension, termination, and any remedial actions against contracts.
• Schedule and attend meetings related to contracts with user departments and vendors, as required.
• Prepare minutes of meetings held with contractors and/or user departments.
• Assist in preparing documentation required for submission to the Tender & Contract Award Committee (TCAC), Executive Committee (EXCO) or Board of Directors (Board), in accordance with the approved Limits of Authority.
• Support the Commercial Department and User Departments in obtaining at least three (3) competitive quotations for any ad-hoc or project related shipments.
• Conduct price analysis, benchmarking, and negotiations to secure the best value for the organization.
• Assist in internal and external audit exercises (including SIRIM), by preparing required documentation and responding to auditor queries.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you have experience preparing and submitting tenders?

Located at the southern-most tip of Peninsular Malaysia, Johor Port Berhad is strategically positioned in the heart of the sprawling 8,000 acre Pasir Gudang Industrial Estate. The area is a home to a comprehensive range of industries specializing in petrochemicals, engineering, furniture, telecommunications, electronic goods and food products among others.

Johor Port is linked to important commercial and industrial centers in Malaysia as well as other ports and neighboring countries. This network is supported by the nation's road infrastructure and rail connections.

Join one of the most exciting and progressive companies in Malaysia as we broaden our horizons beyond our well-established services in logistics and port operations.