Executive, Company Secretary

YYC Advisors; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A corporate services firm in Kuala Lumpur is looking for an Executive, Company Secretary to support corporate secretarial functions, ensuring compliance with statutory requirements and preparation of necessary documents. The role involves working closely with directors and clients, managing corporate governance matters, and using systems like MBRS and MYCOID. Candidates should possess a relevant bachelor's degree along with professional qualifications. This position offers a range of benefits including annual leave and performance bonuses.

Benefits

Annual Leave

Medical and Hospitalisation Leave

Training Provided

Performance Bonus

Birthday leave

Qualifications

• Bachelor’s degree in Business Administration, Law, Corporate Governance, or a related discipline.
• 1–3 years of relevant working experience in a corporate secretarial firm.
• Candidates who are CGQP Finalists are encouraged to apply.

Responsibilities

• Support company secretarial functions and maintain statutory records.
• Prepare documentation for Board meetings and annual returns.
• Lead and assist in all aspects of company secretarial work.

Skills

Knowledge of Companies Act 2016

Experience with MBRS

Experience with MYCOID systems

Education

Bachelor’s degree in Business Administration or related discipline

Professional qualifications such as MAICSA or MACS

Job description

Requirements

• Bachelor’s degree in Business Administration, Law, Corporate Governance, or a related discipline.
• Professional qualifications such as MAICSA or MACS, and/or a Licensed Company Secretary registered with SSM, will be an added advantage.
• Candidates who are CGQP Finalists are encouraged to apply.
• At least 1–3 years of relevant working experience in a corporate secretarial firm or within a corporate secretarial function.
• Sound knowledge of the Companies Act 2016 and hands‑on experience with MBRS and MYCOID systems.

Job Summary

The Executive, Company Secretary supports the company’s corporate secretarial functions by ensuring accurate maintenance of statutory records, timely regulatory filings, and adherence to corporate governance requirements. This role works closely with directors, shareholders, and external parties to facilitate board and shareholder matters, while providing administrative and compliance support to management.

Responsibilities

• Preparation of Circular Resolution, Minutes of Board of Directors’ meeting/Annual General Meetings/Members’ Meetings, Annual Return and statutory forms/documents.
• Ensuring proper and timely filing of the statutory forms/returns to the Companies Commission of Malaysia (CCM).
• To lead, support and assist the Company Secretary Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company’s statutory books and records) and related statutory requirements.
• Preparation of documents/forms for certification by Company Secretary.
• Assisting in organising Board and General Meetings, as well as preparation of agenda papers/meeting files for these meetings (if any).
• Proficient in using MYCOID system for incorporation of companies, allotment of shares, changes to the directors, managers and secretary etc.
• Responsible for the preparation and submission of Annual Returns and Audited Financial Statements using the MBRS systems.
• Able to handle and perform admin functions such as preparing of covers letters, correspondences and maintaining proper filing.
• Liaising with clients, Companies Commission of Malaysia and all other relevant authorities in connection with company secretarial matter.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Training Provided
• 5 Working Days
• Performance Bonus
• Birthday leave