Executive, Company Secretary

YYC Management Services; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate services provider in Johor Bahru is seeking a Corporate Secretary Assistant to support in statutory document preparation and corporate compliance tasks. The ideal candidate will hold a Diploma or Degree in Business Administration and possess strong communication skills in English and Bahasa Malaysia. Responsibilities include preparing documents for the Companies Commission and liaising with clients. Benefits include flexible working hours, birthday leave, and medical subsidies.

Benefits

Young & dynamic work environment

Flexi working hours

Birthday leave

Exam / Study leave

Insurance fee / Medical check-up / Contact Lens subsidy

Qualifications

• Fresh graduates or candidates with up to 3 years of relevant experience are encouraged to apply.
• Good understanding of the Companies Act 2016.
• Proficiency in Mandarin or other Chinese dialects is an added advantage.

Responsibilities

• Assist in preparing and filing statutory documents with the Companies Commission of Malaysia.
• Maintain and update statutory records and registers.
• Prepare board resolutions and minutes of meetings.

Skills

Strong written and verbal communication in English

Detail-oriented and organized

Proficient in Microsoft Office applications

Good interpersonal skills

Education

Diploma/Degree in Business Administration or related discipline

ICSA qualification (part or full)

Job description

Requirements

• Diploma/Degree in Business Administration, Corporate Administration, Law, or other related disciplines.
• ICSA qualification (part or full) or currently pursuing is an added advantage.
• Fresh graduates or candidates with up to 3 years of relevant experience are encouraged to apply.
• Good understanding of the Companies Act 2016 and basic corporate secretarial practices.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proficiency in Mandarin or other Chinese dialects is an added advantage to liaise with Mandarin-speaking clients.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Detail-oriented, organized, and able to meet tight deadlines.
• Willingness to learn and grow in a fast-paced environment.
• Team player with good interpersonal skills and a proactive attitude.

Responsibilities

• Assist the Company Secretary in preparing and filing statutory documents with the Companies Commission of Malaysia (SSM) in accordance with the Companies Act 2016.
• Maintain and update statutory records, registers, and minutes books.
• Prepare board resolutions, minutes of meetings, and relevant secretarial documents.
• Ensure timely lodgment of annual returns and other corporate filings.
• Liaise with clients, auditors, tax agents, SSM, and other regulatory bodies.
• Support incorporation of new companies and assist in changes to company structures (e.g., directors, shareholders, share capital, etc.).
• Assist in drafting correspondences and ensure compliance with internal and regulatory deadlines.
• Maintain proper filing and document control for all corporate secretarial documents.
• Perform other administrative or secretarial duties as assigned.

Benefits

• Young & dynamic work environment & Management
• Flexi working hours
• Birthday leave
• Exam / Study leave
• Insurance fee / Medical check-up / Contact Lens subsidy