Executive - Centralized Administration Department

Cyberjaya Education Group Berhad; Cyberjaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading educational institution is seeking an Administrative Executive to provide comprehensive administrative, financial, and academic support. The ideal candidate will manage daily operations, assist in academic administration, and monitor budget expenditures. Strong organizational skills and proficiency in administrative and financial tasks are required for this multifaceted role. This is a key position that will ensure adherence to institutional policies and facilitate effective communication within the faculty.

Qualifications

• Exceptional organizational skills with a focus on detail.
• Experience in administrative and financial roles is preferred.
• Strong communication skills for stakeholder interactions.

Responsibilities

• Manage daily office operations including correspondence and documentation.
• Provide assistance in academic matters and help with examination processes.
• Monitor budget expenditures and prepare financial reports.
• Serve as primary contact for faculty inquiries and communications.
• Ensure compliance with institutional policies and procedures.

Skills

Highly organized

Detail oriented

Proficient in administrative tasks

Proficient in financial tasks

Job description

Executive - Centralized Administration Department

The Administrative Executive provides comprehensive administrative, financial, and academic support to ensure efficient operations of the Faculty of Safety and Health. The multifaceted role involves office management, academic coordination, examination processes, budget monitoring, and compliance with institutional policies. The ideal candidate must be highly organized, detail oriented, and proficient in both administrative and financial tasks.

Key Responsibilities

• Administrative & Office Management:
  • Manage daily office operations including correspondence, filing systems, and documentation.
  • Schedule and assist faculty meetings, appointments, and events
  • Prepare and distribute meeting agendas, minutes and reports.
  • Maintain accurate faculty records, databases, and student files.
• Academic & Examination Administration:
  • Provide comprehensive assistance in academic and student matters
  • Assist in preparing academic timetables
  • Coordinate examination schedules and logistics
  • Prepare, verify and process examination results
  • Generate and process student result slips and academic transcripts
  • Assist faculty examination moderation and faculty meetings
• Financial Management & Budget Monitoring
  • Monitor and track faculty budget expenditures
  • Prepare regular budget reports and financial statements
  • Process invoices, purchase orders, and reimbursement claims
  • Assist in annual budget preparation and forecasting
  • Maintain proper documentation of financial transactions
• Communication & Stakeholder Relations
  • Serve as primary contact for faculty inquiries
  • Handle official correspondence and communications
  • Liaise with students, staff and external partners
  • Coordinate faculty events, workshops and seminars
• Compliance & Safety Administration
  • Ensure adherence to institutional policies and procedures
  • Support compliance audits and accreditation process