Executive, Branch Support Admin

CARSOME; Putrajaya; On-site; MYR 30,000 - 42,000; Full time

Job summary

A leading automotive company in Malaysia is seeking a qualified Branch Support Admin to provide essential support in administrative and financial tasks. The ideal candidate will manage order data, oversee inventory, and coordinate with external parties. Applicants should have relevant qualifications and 1-2 years of sales admin experience in the automotive sector. Strong communication and administrative skills are key to interdepartmental support and operational efficiency.

Qualifications

• 1-2 years working experience in Sales Admin in the automotive industry.
• Strong administrative skills and good communication abilities.

Responsibilities

• Input order data into CMS.
• Coordinate with external parties for ownership transfers.
• Manage inventory and documentation support.
• Handle financial tasks related to payments and reimbursements.

Skills

Communication skills

Teamwork

Administrative skills

Networking with financial institutions

Education

Certificate/Diploma/Degree in any discipline

SPM/O-Level with relevant experience

Job description

About You

CARSOME is looking for a qualified Branch Support Admin to join our team and help us achieve our goals. You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales team.

Your Day-to-Day

Administrative Support

• Input order data into CMS.
• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Maintain retail and environment outlook.
• Check and update documents (e.g., Master List, eAuto, cross-check RC status).
• Liaise with authorities for ownership transfers.
• Upload documents to Google Drive and update the order list.

Financing Management

• Handle payment-related tasks: collection, validation, and receipt.
• Request and manage receipts from financial institutions.
• Manage petty cash and general invoices.
• Verify and process car sales payments, parking, and trailer fees.
• Print official receipts and petty cash documents.

Inventory Management

• Manage retail car keys and trade plates.
• Monitor key management and stock measurement.

Documentation Support

• Collect, verify, and store documents as per requirement.
• Prepare and upload dealer collection documents.
• Verify and upload vehicle documents into the system.
• Assist in cheque handling and bank transfers.
• Handle seller transactions.
• Assist to receive handover cars from different branches & dealer collections.
• Courier documents respective branches/dealers.

Your Know-How

• Preferably Certificate/ Diploma / Degree in any disciplines or SPM/ O-Level with relevant experience
• At least 1-2 years working experience in Sales Admin in automotive industry.
• Good in communication skills & teamwork
• Strong in administrative skills
• Good connections with financial institutions