Executive, Branch Support Admin

CARSOME; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive company in Johor is looking for a qualified Branch Support Admin to serve as a point of contact for customer queries and support the sales team. You will handle administrative tasks including data entry, financial management, and inventory oversight. The ideal candidate has 1-2 years of experience in sales administration within the automotive industry and strong communication skills. This role offers opportunities for growth and development.

Qualifications

• 1-2 years working experience in Sales Admin in automotive industry.
• Strong in administrative skills.
• Good in communication skills and teamwork.

Responsibilities

• Input order data into CMS.
• Coordinate with external parties (e.g., insurance).
• Handle payment-related tasks and manage receipts.

Skills

Communication skills

Teamwork

Administrative skills

Connections with financial institutions

Education

Certificate/Diploma/Degree in any discipline

SPM/O-Level with relevant experience

Job description

About You

CARSOME is looking for a qualified Branch Support Admin to join our team and help us achieve our goals. You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales team.

Your Day-to-Day

Administrative Support

• Input order data into CMS.
• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Maintain retail and environment outlook.
• Check and update documents (e.g., Master List, eAuto, cross-check RC status).
• Liaise with authorities for ownership transfers.
• Upload documents to Google Drive and update the order list.

Financing Management

• Handle payment-related tasks: collection, validation, and receipt.
• Request and manage receipts from financial institutions.
• Manage petty cash and general invoices.
• Verify and process car sales payments, parking, and trailer fees.
• Print official receipts and petty cash documents.

Inventory Management

• Manage retail car keys and trade plates.
• Monitor key management and stock measurement.

Documentation Support

• Collect, verify, and store documents as per requirement.
• Prepare and upload dealer collection documents.
• Verify and upload vehicle documents into the system.
• Assist in cheque handling and bank transfers.
• Handle seller transactions.
• Assist to receive handover cars from different branches & dealer collections.
• Courier documents respective branches/dealers.

Your Know-How

• Preferably Certificate/ Diploma / Degree in any disciplines or SPM/ O-Level with relevant experience
• At least 1-2 years working experience in Sales Admin in automotive industry.
• Good in communication skills & teamwork
• Strong in administrative skills
• Good connections with financial institutions