Executive Assistant to the Founders (CEO and CFO)

Equitable Technologies, Inc; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading medical technology startup is seeking an Executive Assistant to support the Founders. Key responsibilities include managing complex schedules, coordinating international travel, and preparing business documents. The ideal candidate will possess a Bachelor's degree, strong English and Mandarin skills, and proficiency in Microsoft Office. This position offers competitive compensation and the opportunity to work in a dynamic, mission-driven environment.

Benefits

Exposure to global leadership

Professional growth opportunities

Collaborative multicultural team environment

Qualifications

• Bachelor's degree in Business Administration or related field required.
• Fresh graduates are welcome to apply.
• Prior experience in administrative or executive assistant roles is preferred.

Responsibilities

• Manage the Founders' calendar and appointments across multiple time zones.
• Coordinate international travel arrangements including flights and accommodations.
• Prepare reports, presentations, and business documents.

Skills

Strong command of English

Strong command of Mandarin

Strong communication skills

Interpersonal skills

Time management skills

Problem-solving abilities

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Executive Assistant to the Founders (CEO and CFO)

Equitable Technologies is an MIT-founded medical technology startup headquartered in Boston, with a fast-growing product development hub in Kuala Lumpur. We’re currently operating in stealth mode as we develop a breakthrough approach to cancer screening – a mission that has the potential for massive real-world impact.

We’re supported by a world-class advisory board with leaders from MIT, Harvard, the US FDA, and Cleveland Clinic, and we’re now growing our team in KL to shape and deliver this technology to the world.

Job Overview

We are looking for a highly organized and proactive Executive Assistant to support our Founders, who are primarily based in the US and frequently travels between the US, Malaysia, and India. This role involves managing complex schedules across time zones, coordinating international travel, preparing documents and presentations, and ensuring smooth day‑to‑day operations. The ideal candidate is detail‑oriented, a strong communicator, and able to handle sensitive information with discretion. Fresh graduates with strong language skills and the right attitude are encouraged to apply.

Key Responsibilities

• Manage the Founders' calendar, appointments, and meetings across multiple time zones.
• Coordinate international travel arrangements, including flights, accommodations, visas, and itineraries.
• Prepare reports, memos, presentations, and other business documents.
• Screen, route, and respond to emails and calls as needed.
• Maintain accurate and organized digital and physical filing systems.
• Support cross‑functional coordination between the Founders and internal/external stakeholders.
• Handle confidential information with a high level of professionalism.
• Provide administrative support to other teams as required.
• Handle general office administrative tasks to ensure that the workspace is organized and running smoothly.

Required Qualifications

• Bachelor’s degree in Business Administration or related field (fresh graduates are welcome).
• Strong command of English and Mandarin.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Strong communication, interpersonal, and time management skills.
• Highly organized, detail‑oriented, and able to manage multiple tasks simultaneously.
• Reliable, proactive, and able to work independently with minimal supervision.Ability to handle sensitive and confidential information with integrity.
• Prior experience in administrative or executive assistant roles.
• Experience working with senior leadership or in a multinational environment.
• Familiarity with travel coordination and scheduling across regions.
• Strong problem‑solving abilities and adaptability in fast‑paced settings.

What We Offer

• Exposure to a global leadership team and cross‑border operations.
• A dynamic, mission‑driven environment with real impact.
• Professional growth opportunities in a rapidly scaling startup.
• Hands‑on experience beyond traditional administrative responsibilities.
• A collaborative and supportive multicultural team.
• Above‑market compensation for top‑tier talent.

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