Executive Assistant to Managing Director

AGENSI PEKERJAAN MERITUS CONSULTING SDN. BHD.; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Petaling Jaya is seeking an Executive Assistant to support the Managing Director. The role includes managing the director's calendar, coordinating meetings, and overseeing projects. Candidates should have 3 to 4 years of experience as an Executive Assistant, with strong organizational skills and proficiency in Microsoft Office. This role requires excellent communication skills in English and Bahasa Malaysia, and the ability to handle confidential information professionally.

Qualifications

• 3 to 4 years of experience as an Executive Assistant or Personal Assistant.
• Knowledge of accounting, HR, administration, and finance preferred.
• Able to handle confidential information with discretion.

Responsibilities

• Maintain the Managing Director’s business calendar and coordinate travel.
• Schedule and coordinate meetings for the Managing Director.
• Manage projects and business development engagements.
• Prepare proposals and presentation decks.

Skills

Organizational skills

Multitasking

Problem-solving skills

Proficiency in Microsoft Office

Communication skills in English and Bahasa Malaysia

Education

Diploma or Bachelor’s Degree

Job description

Executive Assistant to Managing Director

This role supports an HR Business and Digital Consulting firm, providing executive and operational assistance to the Managing Director. As an Executive Assistant, you will manage scheduling, communications, and administrative tasks while also acting as a Project Coordinator. This role works closely with the Academy, E-commerce, and Consulting teams to ensure smooth execution of business initiatives and projects.

Key Responsibilities

Maintain the Managing Director’s business calendar, coordinate travel and coaching schedules, and prepare detailed itineraries for various programs.

Schedule and coordinate in-person and virtual meetings for the Managing Director.

Maintain the Managing Director’s client and partner contact directory.

Handle a high volume of calls from clients, partners, business development contacts, and government agencies.

Manage projects and business development engagements by:

Monitoring progress and ensuring timely completion

Maintaining regular communication with internal and external stakeholders

Overseeing documentation and ensuring all records are updated in the company’s database

Willing to travel locally and internationally to support business operations and conferences.

Review client billing invoices for accuracy, monitor accounts receivable and unbilled expenses, and assist with timely collections.

Assist in preparing proposals, presentation decks, and learning materials.

Ensure timely completion of candidate education verifications.

Draft and submit written responses to client inquiries.

Prepare and submit accurate expense reports for the Managing Director.

Participate in training programs and manage registrations for online sessions.

Qualifications and Work Experience

Diploma or Bachelor’s Degree, Postgraduate Diploma, or Professional Degree; knowledge of accounting, HR, administration, and finance is preferred.

3 to 4 years of experience as an Executive Assistant or Personal Assistant to senior executives.

Strong organizational, multitasking, and problem-solving skills, with the ability to prioritize tasks and meet deadlines.

Able to work independently with minimal supervision, maintain attention to detail, and adapt to changing responsibilities.

A proactive team player who takes initiative and can think on their feet.

Proficiency in Microsoft Office (Excel, Word, PowerPoint) with strong spreadsheet management and document processing skills.

Excellent written and verbal communication skills in English and Bahasa Malaysia.

Ability to handle confidential information with discretion and maintain professionalism at all levels.

Application Process

Your application will include the following questions:

• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as an Executive Assistant to the Managing Director?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?

Kuala Lumpur City Centre, Kuala Lumpur, MY

Click 'apply now' if you are interested in this role. For further details or a confidential discussion on other opportunities, email [e-mail]. We actively encourage people from diverse backgrounds to apply.