Executive Assistant to Group Vice President

Enfiniti (M) Sdn Bhd; Petaling Jaya; On-site; MYR 250,000 - 300,000; Full time

Job summary

A leading provider of integrated solutions in Malaysia is seeking an experienced Executive Assistant to support the Group Vice President. The role involves managing schedules, handling confidential information, and organizing meetings. Candidates should possess a diploma or degree in a relevant field and have 2–5 years of experience, preferably in a legal firm. Join us to contribute to innovative solutions and a rewarding workplace.

Qualifications

• 2–5 years of experience as an executive assistant.
• Experience in managing confidential information.
• Preferred 2 years in a legal firm.

Responsibilities

• Manage the Group Vice President's calendar and appointments.
• Prepare agendas and take meeting minutes.
• Handle incoming communications and maintain records.
• Organize office filing systems and coordinate meetings.

Skills

Calendar management

Communication skills

Confidential information handling

Education

Diploma in Exec Secretaryship or Degree in Business Administration

Job description

Executive Assistant to Group Vice President

We are seeking a highly capable and experienced Executive Assistant to provide comprehensive administrative and executive support to the Group Vice President at Enfiniti (M) Sdn Bhd. This full-time position is based in Kota Damansara, Selangor.

What you'll be doing

Managing the Group Vice President's calendar and scheduling appointments, meetings, and travel arrangements

Preparing agendas, taking detailed meeting minutes, and following up on action items

Handling all incoming communications, including emails, phone calls, and correspondence, and prioritising accordingly

Maintaining confidential files and records, and ensuring the secure and organised storage of sensitive information

Screen, prioritize, and respond to emails, calls, and inquiries.

Handle STRICTLY & HIGHLY confidential information with discretion and professionalism.

Organize and maintain office filing systems (digital & physical).

Coordinate internal and external meetings, events, and follow-ups.

Prepare expense reports, claims

Assist in planning, tracking, and monitoring strategic projects under the VP.

Liaise with internal departments, external partners.

What we're looking for

Qualifications

Diploma in Exec Secretaryship/Degree in Business Administration, Management, Communications, or related field.

Minimum 2–5 years working experience

Preference

Minimum 2 years working in Legal Firm (if any)

Possess own transport.

Male applicants are encouraged to apply.

About us

Enfiniti (M) Sdn Bhd is a leading provider of integrated solutions in the Administration & Office Support sector. With a strong presence in Malaysia and a commitment to innovation, we strive to deliver exceptional value to our clients and create a rewarding workplace for our employees. Join us on our journey as we continue to shape the future of the industry.

Apply now for this exciting opportunity to become the Executive Assistant to our Group Vice President.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• Do you have secretarial experience?
• Do you possess or have access to your own transportation?